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Finance Department


Learn more about a variety of Department of Finance policies as well as other related policies within the College.

Alcohol Policy

Rollins College fully upholds all federal, state and local statutes governing the illegal consumption of alcoholic beverages by underage persons. Moreover, Rollins condemns the abuse of alcoholic beverages. No person under the age of 21 years shall attempt to purchase or acquire an alcoholic beverage, and no person under the age of 21 years shall have personal possession of an alcoholic beverage.
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Bond Compliance Policy

The purpose of the Arbitrage Policy and Procedural Guidelines is to assure that proceeds of tax exempt bonds comply with arbitrage, investment, spending and rebate rules.
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Cash Receipting Policy

The purpose of this policy is to implement best-in-class revenue processing procedures that standardize revenue processing across the campus. This policy ensures efficient solutions characterized by strong controls to reduce the risk of fraud and/or loss while increasing the efficiency of its cash.
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Contract Review Signature Authority Policy

The purpose of this policy is to ensure best practices in the administration of Rollins College through a consistent framework of contract review and signing authority and delegation of that authority where appropriate; to ensure all contracts undergo authorized review and approval prior to execution; to ensure the College complies with all requirements from external agencies, such as funding agencies, and federal, state, and local tax authorities.
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Employee Gifts & Entertainment Policy

This policy establishes guidelines governing allowable employee entertainment and employee gift expenses paid with College funds.
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Endowment Investment Policy

This statement is issued by the Trustee Investment Committee of Rollins College for the information of interested parties and the guidance of its investment advisors in the management of endowment pool assets.
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P-Card Policy

The Rollins College P-Card is intended to provide an efficient, cost-effective method of purchasing and paying for items within established usage limits. The program is designed to reduce or replace a variety of more costly, less efficient purchasing options, such as: small-dollar purchase orders, direct payment vouchers, expense reimbursement requests, cash advances, and petty cash reimbursements.
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Purchasing Policy

At Rollins College most purchasing actions are conducted by academic and administrative department employees. The purpose of this policy is to convey the basic purchasing principles which include obligations for ethical behavior, compliance with government regulations, proper transaction documentation, and fiscal responsibility.
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Records Retention Policy

The purpose of this policy is to ensure that necessary records and documents are adequately protected and maintained, and those that are no longer needed are disposed of at the appropriate time.
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Travel & Entertainment Reimbursement Policy

Rollins College is committed to establishing and maintaining an environment that embraces the highest standards of ethical conduct and behavior. As stewards of its resources and reputation, faculty and staff share an important responsibility for upholding the standards of excellence that define the College and strengthen the community’s trust and confidence in its integrity. As such, in all cases and situations, reasonableness and sound business judgment is required and expected, as well as proper approvals and auditable documentation.

The standard business mileage rate for miles driven in 2021 is $0.56 per mile.
The standard moving mileage rate for miles driven in 2021 is $0.16 per mile.

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Reporting Disclosure Employee Misconduct Policy

In keeping with our desire to maintain the highest possible standards in safeguarding the College’s financial resources and the integrity of its financial reporting systems and internal controls, the College has formalized a reporting procedure for faculty and staff who observe or suspect financial misconduct.
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