The Purchasing Department strives to support the College's mission by offering services and programs to the campus in the most cost efficient and effective manner possible.
What is the recommended procedure for purchasing goods or services? There are three methods that may be used to purchase goods or services: P-Card, Direct Pay/Check Request, and Purchase Requisition/Orders. In general, purchases under $1,000 may be processed by the department using the Rollins College P-Card. Purchases from $1,000 - $25,000 may be processed by the department with a Direct Pay/Check Request or by submitting a Purchase Requisition to the Purchasing Department. A Purchase Requisition is required for the purchase of goods or services over $25,000. Two or more quotes must be obtained by the requesting department or by the Purchasing Department for purchases over $25,000. Please see the Purchasing Policy and Procedure for detailed information.
What is a Rollins College P-Card? The Purchasing Card (P-Card) is a Bank of America Visa card intended to provide an efficient, cost-effective method of purchasing and paying for small dollar transactions. In general, purchases under $1,000 may be processed using the Rollins College P-Card as long as cardholders have proper authorization from their budget manager.
How do I obtain a Direct Pay/Check Request? The Direct Pay/Check Request can now be found in Foxlink. Login to Foxlink, click the employee tab, and under "Employee Services" is the "Direct Pay/Check Request" form. For more information, contact Accounts Payable (407.646.2162).
How do I obtain a purchase requisition form? The purchase requisiton is located on the web site. The PDF form can be found here.
How do I obtain a purchase order number? Complete the Purchase Requisition form including product detail, budget number, and department approval signature. Scan and e-mail the purchase requisition with any supporting documentation/quotes to email@example.com. For urgent requests, please contact the Purchasing Department at 407.646.2112 or 407.628.6313. Purchasing will issue a Purchase Order number through Banner.