Refund and Withdrawal Policies

Hamilton Holt School

If a student withdraws or is otherwise separated from the College prior to the beginning of a term, a full refund for the term will be made, subject to the exclusions for non-refundable amounts (e.g. payments made to study abroad partners). After a term has started, a withdrawal requires the completion of a withdrawal form to be submitted to Student and Family Care no later than 10 business days following the last date of attendance.

Eligibility for credit to the student account is measured according to the effective date of withdrawal. The effective date of withdrawal is the last day of verified class attendance or student presence on campus if the withdrawal request is made no later than 10 business days following the last date of attendance. If the student fails to submit the withdrawal form within 10 days of the last date of attendance, the effective date of withdrawal is defined as the date on which the College receives the withdrawal form. If a student withdraws or is separated from the College, a credit will be made to their account according to the following schedules.

This Refund Policy & Withdrawal Schedule does not apply in cases involving disruption, modification, or cessation of the provision of education, educational events, student life opportunities or activities, or on-campus meals or housing, due to acts of God, natural disaster, hurricane, storm, fire, infectious disease, pandemic, strikes or labor disputes or any other reason beyond the control of the College. The College may elect to cease, postpone or modify the provision of its education, educational events, student life opportunities or activities, and on-campus meals or housing with or without a reduction in tuition or fees due from the student or obligation to refund tuition or fees in whole or part that were previously paid by or on behalf of the student, at the sole discretion of the College. A change in the method of instruction, such as a transition from in-person to remote and/or virtual instruction, will not serve as grounds for a tuition refund.

Effective Date of Withdrawal for Tuition Credit

Intersession Effective Date of Withdrawal for Tuition Credit

Maymester 2022 Effective Date of Withdrawal for Tuition Credit 

Effective Date of Withdrawal for Summer 2022 Term 

Effective Date of Withdrawal for Summer 2022 Term for Graduate Counseling ONLY

Crummer Graduate School of Business

If a student withdraws or is otherwise separated from the College prior to the beginning of a term, a full refund for the term will be made, subject to the exclusions for non-refundable amounts. After a term has started, a withdrawal requires the completion of a withdrawal form to be submitted to the crummerregistrar@rollins.edu no later than 10 business days following the last date of attendance.

Eligibility for credit to the student account is measured according to the effective date of withdrawal. The effective date of withdrawal is the last day of verified class attendance or student presence on campus if the withdrawal request is made no later than 10 business days following the last date of attendance. If the student fails to submit the withdrawal form within 10 days of the last date of attendance, the effective date of withdrawal is defined as the date on which the College receives the withdrawal form. If a student withdraws or is separated from the College, a credit will be made to their account according to the following schedules.

This Refund Policy & Withdrawal Schedule does not apply in cases involving disruption, modification, or cessation of the provision of education, educational events, student life opportunities or activities, or on-campus meals or housing, due to acts of God, natural disaster, hurricane, storm, fire, infectious disease, pandemic, strikes or labor disputes or any other reason beyond the control of the College. The College may elect to cease, postpone or modify the provision of its education, educational events, student life opportunities or activities, and on-campus meals or housing with or without a reduction in tuition or fees due from the student or obligation to refund tuition or fees in whole or part that were previously paid by or on behalf of the student, at the sole discretion of the College. A change in the method of instruction, such as a transition from in-person to remote and/or virtual instruction, will not serve as grounds for a tuition refund.

Fall 2022 Effective Date of Withdrawal for Tuition Credit 

Executive Doctorate cohorts should refer to their  Statement of Financial Responsibility for their program's refund & withdrawal schedule

Spring 2023 Effective Date of Withdrawal for Tuition Credit 

Executive Doctorates should refer to their  Statement of Financial Responsibility for their program's refund & withdrawal schedule

Campus Closure- Housing and Dining

Refund Policy for Disruption to Campus Housing/Dining Services

The College’s process to determine housing and dining plan credits in the case of campus closure is described below. This policy does not apply to short-duration emergency closures due to inclement weather.

For continuing students, credits will be applied to your student account to offset future charges or be refunded upon request. Graduating seniors will have their housing and meal credits refunded to you.

Meal Plans

Meal plan credits will be based on a pro-rated amount of unused meal plan swipes for the remaining weeks of the semester. Here is an example if there were 7 weeks remaining in a 16-week semester:

If the swipes-portion of your meal plan is $1,350, you would receive a credit of $591 (swipe cost of $1,350 X 7/16 weeks). Swipe credits will be applied to your student billing account for credit against current or future charges. Graduating seniors are eligible for a cash refund post-graduation after all outstanding charges are applied.

Additionally, all your remaining Dining Dollars will be transferred to a separate account on your R-Card that can be used for your continued time at Rollins. These funds will not expire until you separate from Rollins. Graduating seniors will have their remaining Dining Dollars credited to their student billing account if they are graduating during the period when the closure occurs (i.e. not in future semesters).

Housing

Housing credits will be based on the cost of the room you selected and the remaining weeks of the semester. Following the same example above, if you lived in a double room with a community bathroom, your credit would be $1,859 (room cost of $4,250 X 7/16 weeks). Housing credits will be applied to student billing accounts for credit against current or future charges, graduating seniors are eligible for a cash refund post-graduation after all outstanding charges are applied.

If you owe a balance to the College

If you owe a balance to the College, including any unpaid balance on a payment plan, the pro-rated housing and meal credit will be applied to the amount that is still outstanding. There is a possibility that the amount you currently owe offsets the total credit, which would result in no refund.

If you receive financial aid that covers room and board

If you received institutional aid (scholarships/grants from Rollins) in combination with other scholarships and grants that fully covers room and board (i.e. you did not pay anything out-of-pocket), you will not be eligible to receive a credit or refund as the institutional aid awarded to you will be adjusted accordingly.

If the amount of room and board was partially covered by scholarships and grants, then a pro-rated adjustment to the aid will be determined and applied to your account which would result in partial credit.

If you have questions or comments, please contact either Student Accounts Services at sas@rollins.edu or the Office of Financial Aid at finaid@rollins.edu.