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Registration

Fall 2020 Registration FAQs 

Course Schedules

College of Liberal Arts Registration Dates & Resources
Hamilton Holt School Registration Dates & Resources

For more information about payment options, withdrawal schedules, and refunds, please visit Student Account Services.

Registration Instructions

How to Register Using Foxlink

Learn how to register and use the search and waitlisting functions. Video length - 3:18

Need Assistance?

  • Foxlink Login Issues: Contact the IT Helpdesk at 407-628-6363.
  • Registration Error Messages: Contact the Office of the Registrar at registrar@rollins.edu or 407-646-2144.
  • Academic Advising: Your academic advisor is listed at the top of your Degreeworks audit.

Registration FAQs

Fall Registration FAQs

 

Q: What should I do to prepare for registration? 

A:  It is a good idea to start by making an appointment with your faculty advisor to review your academic goals for your time at Rollins. You and your advisor will discuss your schedule and goals for the future virtually via WebEx or on the phone.  The advisor hold on your registration will not be lifted unless you have consulted with your academic advisor.  It will also be helpful to familiarize yourself with the course offerings in the Schedule of Classes and to do a bit of planning ahead of your time ticket opening.  Degree Works (found in FoxLink) is also an excellent resource to assist you in selecting courses that will progress you toward graduation.

Q: Will registration priorities change?

A:  Yes.  In order for the Registrar’s Office to best serve students, we will be restricting the number of students who can access the registration system at a time and will cycle students throughout each registration day based on the first letter of each student’s last name.  The CLA registration priority schedule can be found here. The Holt registration priority schedule can be found here.

Q:  How do we contact the registrar if we need assistance?

A:  The Registrar’s Office will be available to serve students via phone, email and WebEx, but walk-in services are not available.  Students who need assistance should file a Registration Help Request to set up a WebEx with a Registrar’s Office staff member or to receive a call or email response.  Assistance will be provided in the order forms are received

Q:  What if I have a time zone issue with my registration time?

A:  Students with time zone issues and can send their registration choices to registrar@rollins.edu and we will process your registration when your registration time opens.  Please make sure your registration holds have been cleared (advisor and financial).  Also, be sure to include back-up courses and be aware that some courses may not be available, in which case you will be added to the waitlist if a course is full.

Q: How will waitlisting work?

A: Waitlisting will work as it has in past semester.  When a course reaches capacity, students will have the option to add themselves to the course waitlist.  Students are typically added and removed from the waitlist in the order in which they register.  Waitlist FAQs are available here under the Waitlist FAQ tab.

 

Q:  How many credits can I register for in the fall?

A:  CLA students will be allowed to register for a maximum of 22 credits and Holt UG students 16 credits during the initial registration period.  Once all students have had the opportunity to register, maximum credits for CLA students will increase to 24, and Holt UG students will remain at 16.  CLA and Holt UG students who wish to register for more than their allowed maximum credits, must file a course overload form with the Registrar’s Office.  Students are expected to discuss overloading with their academic advisor either by phone, email or WebEx.  Approved forms will be sent back to the student and advisor once the form has been processed; however, advisors have up to two business days to notify the registrar if they disapprove.

 

Q: What if I need to have a prerequisite waived or need instructor consent?

A:  Students should complete an Instructor Consent Request form.  The form will then be automatically emailed to the instructor for the course for review.  If approved, the instructor should then forward the form to registrar@rollins.edu for processing.

 

Q: Should I register for Maymester?

A: Yes, although a decision about Maymester has not been made.

Waitlist FAQs

How do I add myself to the waitlist for a closed section?
Students who meet all course prerequisites or restrictions may add themselves to the waitlist by going to FoxLink. Add and Drop classes and choosing Waitlist from the ‘Action’ menu.

How does waitlisting work?
Students who attempt to register for a closed section may add their names to the waitlist for that section. If a seat in the section becomes available, notice will be sent to the Rollins email address of the student at the top of the waitlist, who will have 24 hours to log in to his or her FoxLink and add the class.

The open seat will be reserved solely for the student at the top of the waitlist: no other student may register for the seat during the 24-hour time period. If the student at the top of the waitlist does not add the class within the 24-hour period, he or she will be removed from the waitlist and the next student on the list will be notified.

How often does the waitlist process run?
The waitlist process is open when registration begins and notifications will be sent during the registration time period except during published dates when the notifications will be turned off.

Are students who sign up for a waitlist guaranteed a seat in the class?
No, there is no guarantee that even one seat in a class will become available for students on a waitlist. For this reason, students should register for a full schedule so you do not appear to be under-enrolled for financial aid purposes, and so you aren’t desperately searching for a replacement course at the beginning of the semester.

What are the chances that one or more seats will become available for students on the waitlist for a class?
Chances of getting a seat in a closed class varies but are better for students who are in position one or two on the waitlist. However, even students in position one on the waitlist may not be offered a seat. Students on a waitlist should not assume that a seat in the class will become available and should register for a full schedule.

How are students on a waitlist prioritized?
Waitlists for most classes are prioritized on a first-come, first served basis. That is, the first student signing up for the waitlist will be offered the first available seat in the section.

The following exceptions may apply:

  • Upper-level courses may be prioritized by class standing (seniors to first-years), major or minor, and date and time of waitlisting.
  • When seating is reserved for first-year students, upper-class students on the waitlist will only get an opportunity to register for the class after first-year students have registered and if a seat becomes available. 
  • Graduate programs reserve the right to bypass the waitlist to ensure that students in lock-step, cohort-based curriculums have access to required courses

Instructors are advised to bypass the waitlist only in exceptional circumstances such as when the student may not graduate without the course in that specific semester.

What about students who really need a closed class to meet requirements?
Students who are approaching graduation and have a pressing need to register for a required course should register for that course during their first registration window. Seniors and juniors are seldom closed out of required courses if they prioritize such courses over electives. Students who find a required class closed should add their names to the waitlist and register for an alternative course.

Can students avoid the waitlist for a closed class by asking the faculty member for a registration override?
No, it would not be fair to students on the waitlist if other students could bypass the list altogether.

Waitlisting means that students no longer need to request that their names be added to a waitlist. It also means that faculty members no longer need to field such requests, maintain waitlists, and sign additional forms when seats become available.   Instructors may still sign add forms for students who do not meet course prerequisites, corequisites, restrictions, or insignificant time conflicts.

How do seats become available in a section with a waitlist?
A seat in a closed section becomes available when a registered student drops the class or when the enrollment limit is increased.

Is there a way for students to know their position on a waitlist?
Students may view their waitlisted classes by viewing their class schedule in their FoxLink. A student in position 1 (one) on a waitlist is next in line if a seat becomes available. A student in position 1 (one) will move into position 0 (zero) if a seat becomes available. He or she will receive notification that a seat has become available and will have 24 hours from the time the notification was sent (not received) to log in and register.

What happens if a student at the top of the waitlist does not register for an open seat within 24 hours of receiving an email notification?
A student who is offered an available seat and does not register within the 24-hour window will be dropped from the waitlist and the seat will be offered to the next student on the list. For this reason, students should check their Rollins email accounts several times per day, especially if they are close to the top of a waitlist.

Is there a limit to the number of waitlists to which students may add their names?
At this time, there is no limit; however, students who have the need to waitlist for three or more courses should contact the Registrar's Office for assistance.

What if a student waitlists a class and later decides he or she is no longer interested?
As a courtesy to other students, it is expected that students will drop themselves from the waitlists of any sections they no longer plan to take.

May students add their names to the waitlist for more than one section of the same course?
Yes.  A student can also register for one section of a course and waitlist for alternate sections of the same course offered at different times or with different instructors.  If the student is notified that a seat is available in a waitlisted section, he or she must first drop the registered section before adding the waitlisted section.

May a student waitlist a class that has a time conflict with another course?
Yes. Although they may not register for sections with time conflicts, students may add themselves to waitlists that have time conflicts with other registered or waitlisted sections. If the student is notified that a seat is available in the waitlisted section, he or she must drop the conflicting course before adding the waitlisted section.

Is there a limit to the number of seats available for waitlisting in a section?
Waitlists maximums may vary by course and by discipline, but remember that only a few waitlisted students are likely to be offered seats in any given class section. Students should not assume that a seat in a waitlisted class will become available especially if you are not toward the top of the list.

How does waitlisting work with fee payment deadlines?
Students who have an outstanding balance after any semester payment deadline may be dropped from registered and waitlisted classes. A student’s position on a waitlist may improve after a payment deadline if other students in higher positions were dropped for non-payment.

If a student on a waitlist receives notification of an available seat and has a registration hold, may he or she register for the waitlisted class?
No, registration holds must be cleared prior to any registration activity, including waitlist activity.  Registration holds typically include an outstanding account balance (student account services), missing transcripts (registrar) or judicial/deans hold.

How long are waitlists maintained?
Students will be able to add their names to a waitlist through the first four days of the semester.  Automatic notification of available seats will also continue through the fourth day of classes.  After the fifth day of class, sections may only be added with instructor permission.

If a student on a waitlist receives notice of an available seat and accidentally drops the class, may he or she get into the waitlisted class?
As long as the student is within the 24-hour window, he or she may add the class by going to the “Add or Drop Classes” link on  FoxLink.

Registration Errors

ERROR MESSAGE Explanation Contact
Class Standing Restriction

Enrollment in this course is restricted by class standing (i.e. sophomore, junior). Instructor permission is required for a waiver.

Instructor
Corequisite (co-req CRN); must also register for  (CRN),
Or Corequisite (CRN) required

 

Section requires concurrent registration in another course, typically a lab.

 

Course closed - (CRN); (rank) on Waitlist

 

Student has successfully been added to the waitlist.  Rank indicates how many students are ahead of them on the waitlist.  A waitlist rank of zero means the student is first on the list.

 

Course closed (CRN); consider waitlisting 

 

Course section is at capacity; student should consider waitlisting for the course by selecting 'Waitlist' from the registration menu.

Course is not available for registration.

 

This error occurs when a student tries to register for a course that does not have an active status such as a cancelled course.

Duplicate Course with Section (CRN)

 

Student is already registered for another section of the same course.  Students are allowed to waitlist for multiple sections of the same course, but they are not allowed to register for multiple sections of the same course.

Major/minor Restriction Student must have a specific declared major or minor in order to register. Majors and minors can be declared on FoxLink; department approval is required for most declarations so there may be a delay in processing.
Max crs exceeded; course overload permission required; see advisor

 

Day students are allowed to register for a maximum of 22 credits; Holt students are allowed to register for a maximum of 16 credits.  All students need approval from their academic advisor and the college registrar.

Overload forms are available at:  https://www.rollins.edu/registrar/forms/ and should be returned to the Registrar's Office.
Missing prerequisite(s); See catalog for details.

 

Student does not pass the prerequisite check.  This could be a missing course (or courses) or class standing related.   Official prerequisites are noted in the catalog (catalog.rollins.edu).  Instructor permission is required for a prerequisite waiver.

Instructor for prerequisite waivers; See registrar if student feels there is an error in the system.
Non-crosslisted course; see registrar to register.

 

Students are allowed to register for one course per year outside of their college.  A Holt student may take one non-crosslisted day class per year and a day student may take one non-crosslisted Holt class per year.

Registrar
Program Restriction

 

Holt graduate student is not allowed to enroll in courses outside their declared program of study.

Registration Hold(s)

 

Student is not eligible to register due to a registration hold or holds(s).

Repeat count exceeds (CRN)

 

Student is attempting to register for course in which they have already received a grade.  This message will appear for courses that are repeatable for credit (ie topics courses) and for courses in which the student can receive credit only once.  This is just a warning- students will be allowed to register.  

Time conflict with (CRN)

Students may not sign up for courses that overlap meeting days/times and must resolve the conflict to continue with registration.  Students who have instructor permission to register for a class with a time conflict need to submit a signed Registration Change form to the Registrar's Office.

You have no registration Time Ticket. Please contact the Registrar. Students need a time ticket in order to register.  Students who receive this error should contact the registrar (registrar@rollins.edu).   Registrar