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Office of the Registrar

COVID-19 Registration Information

The Registrar’s Office space in Carnegie is currently closed to the public.  Please do not come to campus to resolve your registration conflicts or problems.   Questions about registration can be sent to registrar@rollins.edu.

Spring Deadlines/Forms FAQs

Q: How do I withdraw from a course this semester?

A: Students are expected to discuss a course withdrawal with their academic advisor either by phone, email or WebEx.  Once this discussion has taken place, students can withdraw from a course by sending an email to registrar@rollins.edu with the following information:  Student name, R#, CRN, course number (i.e. ANT 200), course title and advisor name.  Students are required to also cc their academic advisor on the email.  An email confirmation will be sent back to the student, the advisor, and the instructor once the withdrawal has been processed; however, advisors have up to two business days to notify the registrar if they disapprove of the withdrawal at which time the student will be re-enrolled in the course.  Withdrawing from a course may have financial aid implications or may impact future athletic eligibility.  Please contact Financial Aid or athletics to confirm you will not be negatively impacted.  CLA students on academic probation also need the approval of Gabriel Barreneche (gbarreneche@rollins.edu) Tiffany Griffin (tgriffin@rollins.edu).  Withdrawal requests are due to the Registrar’s Office by Friday, April 10.

 

Q: How do I use my Late One-time Credit (CR)/No Credit (CR) Option?

A:  Students are expected to discuss a late one-time CR/NC declaration with their academic advisor either by phone, email or WebEx.  Once this discussion has taken place, students can declare a late one-time CR/NC by completing the Late One-time Credit CR/NC form available here and emailing the form to registrar@rollins.eduStudents must electronically sign the form agreeing to the conditions and acknowledging statements contained on the form.   In lieu of an advisor signature, students are required to also cc their academic advisor on the email.  An email confirmation will be sent back to the student and the advisor once the declaration has been processed; however, advisors have two business days to notify the registrar if they disapprove of the declaration at which time the declaration will be reversed.  Declaring a Late One-time CR/NC may have financial aid implications or may impact future athletic eligibility.  Please contact Financial Aid or athletics to confirm you will not be negatively impacted.  CLA students on academic probation also need the approval of Gabriel Barreneche (gbarreneche@rollins.edu) or Tiffany Griffin (tgriffin@rollins.edu).   Late One-time CR/NC declarations are due to the Registrar’s Office by Tuesday, April 29.

 

Q: What if I need to take an incomplete in a course?

A:  An incomplete is an opportunity for a student to request additional time to complete coursework beyond the end of the semester.  Students typically work directly with the course instructor to determine if an incomplete is appropriate.  If approved, the instructor sends an email to registrar@rollins.edu which includes the student’s name, R#, CRN, course name (i.e. ANT 200), title, work to be completed and deadline for completion of the work.  Instructors may assign a deadline that is earlier than the college’s published deadline, but may not extend past the published deadline at this time.  Published deadlines are as follows:

  • CLA students: No later than the end of the second week of the following term. A spring course incomplete may be completed no later than the end of the second week of the fall term, September 4, 2020.
  • Holt undergraduate students: No later than 60 days from the end of term. A spring course incomplete may be completed no later than 60 days from the last day of spring term, July 3, 2020.
  • Holt graduate students: No later than the end of the following term. A spring course incomplete may be competed no later than the end of the summer term, August 14, 2020.

CLA students who are unsure if an incomplete is appropriate or feasible or in need of multiple incompletes should contact Student and Family Care (care@rollins.edu) or the Associate Dean for Advising, Gabriel Barreneche (gbarreneche@rollins.edu). Holt students should contact their Holt advisor.

Q:  How do I register for independent study, honor thesis or honors in the major?

A:  Students will register in the normal fashion via the Independent Study form.  We recognize the April 15 due date for CLA students is no longer feasible, but please try to submit your completed form by the end of the spring semester.  The deadline for Holt students remains Thursday, the first day of class.

Q:  What if I want to take a course at another institution over the summer?

A:  Students are expected to discuss transfer credits with their academic advisor either by phone, email or WebEx.  If the credits are to be used for the major or minor, a signature from the department or program chair is required.  All forms must be submitted to the Registrar’s Office (registrar@rollins.edu).  The Registrar’s Office will secure major, minor and general education permissions on behalf of the student as needed.  Approved forms will be sent back to the student and advisor once the form has been processed; however, advisors have up to two business days to notify the registrar if they disapprove.

 Fall Registration FAQs

 

Q: What should I do to prepare for registration? 

A:  It is a good idea to start by making an appointment with your faculty advisor to review your academic goals for your time at Rollins. You and your advisor will discuss your schedule and goals for the future virtually via WebEx or on the phone.  The advisor hold on your registration will not be lifted unless you have consulted with your academic advisor.  It will also be helpful to familiarize yourself with the course offerings in the Schedule of Classes and to do a bit of planning ahead of your time ticket opening.  Degree Works (found in FoxLink) is also an excellent resource to assist you in selecting courses that will progress you toward graduation.

Q: Will registration priorities change?

A:  Yes.  In order for the Registrar’s Office to best serve students, we will be restricting the number of students who can access the registration system at a time and will cycle students throughout each registration day based on the first letter of each student’s last name.  The CLA registration priority schedule can be found here. The Holt registration priority schedule can be found here.

Q:  How do we contact the registrar if we need assistance?

A:  The Registrar’s Office will be available to serve students via phone, email and WebEx, but walk-in services are not available.  Students who need assistance should file a Registration Help Request to set up a WebEx with a Registrar’s Office staff member or to receive a call or email response.  Assistance will be provided in the order forms are received

Q:  What if I have a time zone issue with my registration time?

A:  Students with time zone issues can send their registration choices to registrar@rollins.edu and we will process your registration when your registration time opens.  Please make sure your registration holds have been cleared (advisor and financial).  Also, be sure to include back-up courses and be aware that some courses may not be available, in which case you will be added to the waitlist if a course is full.

Q: How will waitlisting work?

A: Waitlisting will work as it has in past semesters.  When a course reaches capacity, students will have the option to add themselves to the course waitlist.  Students are typically added and removed from the waitlist in the order in which they register.  Waitlist FAQs are available here under the Waitlist FAQs tab.

 

Q:  How many credits can I register for in the fall?

A:  CLA students will be allowed to register for a maximum of 22 credits and Holt UG students 16 credits during the initial registration period.  Once all students have had the opportunity to register, maximum credits for CLA students will increase to 24 on Mon., April 20, and Holt UG students will remain at 16.  CLA and Holt UG students who wish to register for more than their allowed maximum credits must file a course overload form with the Registrar’s Office.  Students are expected to discuss overloading with their academic advisor either by phone, email or WebEx.  Approved forms will be sent back to the student and advisor once the form has been processed; however, advisors have up to two business days to notify the registrar if they disapprove.

Q: What if I need to have a prerequisite waived or need instructor consent?

A:  Students should complete an Instructor Consent Request form.  The form will then be automatically emailed to the instructor of the course for review.  If approved, the instructor should then forward the form to registrar@rollins.edu for processing.

 

Q: Should I register for Maymester?

A: Yes! Maymester and Holt summer classes will be delivered remotely and not on campus.

 

 

 

             Temporary Pass (P), Pass with D grade (PD), No Pass (NP) Grading Option

                                                                 Spring 2020

                                               Approved by the Faculty 4/2/2020 

 

Proposal:  To implement a temporary grading policy to address the COVID-19 pandemic emergency.  This grading option is available to all College of Liberal Arts (CLA) and Hamilton Holt (Holt) undergraduate students.

 

Pass (P), Pass with D (PD), No Pass (NP) (Temporary)

 

Students in CLA and Holt undergraduate programs who wish to take a course on a Pass, Pass with D or No Pass (P/PD/NP) basis during the Spring 2020 semester rather than for a letter grade must complete the appropriate form available from the Registrar no later than the last day of class of the spring semester.  CLA students must declare by Tuesday, April 28 and Holt undergraduate students must declare prior to the course’s scheduled final examination.  For the Spring 2020 semester only, courses elected for P/PD/NP grading may be used to fulfill general education, major, minor, or concentration requirements and will count toward the total credits required for graduation.  Students do not earn credit toward the degree for NP (no pass grades).

 

Instructors will enter a standard letter grade (A-F) for all courses which will be converted to the appropriate P/PD/NP.  If a grade of ‘C-’ or better is earned, a mark of ‘P’ and the appropriate number of semester hours are granted. If a grade of ‘D+’, ‘D’, or ‘D-‘ is earned, a mark of ‘PD’ and the appropriate number of semester hours are granted for the course.  If a grade of ‘F’ is earned, the course is abandoned, or the course is withdrawn from after the withdrawal deadline, a mark of ‘NP’ is granted.  P/PD/NP grades are not used in calculation of the grade point average (GPA). Grade ‘P’ may be used to fulfill all general education competencies and major/minor prerequisites requiring a minimum grade of ‘C-‘ or better. Grade ‘PD’ may be used to fulfill Foundations courses, and all other major, minor, or concentration requirements. There is no limit to the number of courses a student may elect for P/PD/NP grading. The following cautions should be considered prior to electing P/PD/NP grading:

  • Be sure to check with your academic advisor and/or graduate/professional school, especially those that adhere to strict grading criteria (i.e. health professions, engineering and law schools).
  • Student athletes should be aware that PD and NP grades may impact future athletic eligibility.
  • Dean’s list and President’s list eligibility will remain unchanged: a minimum of sixteen (16) letter-graded semester hours (no incomplete, ‘I,’); a GPA between 3.75 - 4.00 for the President’s List and between 3.50 - 3.74 for the Dean’s List. 
  • Seniors attempting to improve their GPA in order to graduate with Latin honors are reminded that P/PD/NP grades do not calculate into the GPA.
  • Students attempting to raise their GPA in order to be removed from academic or financial aid probation are reminded that P/PD/NP grades do not calculate into the GPA.

Courses normally graded as CR/NC (internships, information technology, and applied music, for example) are not available for P/PD/NP grading.  In addition, courses which were completed prior to campus closure on March 13, 2020, may not be elected for P/PD/NP grading.

A student accused of an honor code violation may not elect the P/PD/NP option from the applicable course once the referral has been made.

Once the P/PD/NP grade has been posted to the transcript for a given course for the spring 2020 semester, students may not later request that the P/PD/NP be changed to a letter grade.  Students also may not retroactively elect into P/PD/NP grading after a letter grade has been posted to the transcript.  In a subsequent semester, students may repeat a course graded P/PD/NP for a letter grade but will not earn credit hours for the course a second time. (See the College’s policy on repeated courses.)

The Academic Internship course, normally graded as CR/NC, may be used to fulfill major or minor requirements with the approval of the Department Chair/Internship Representative. Students should first check with their Faculty Advisor to ensure they have satisfied all department prerequisites to participate in an internship for major or minor credit. Departments approving internships for major or minor credit should adhere to the minimum standards of the Academic Internship Program. To receive major or minor credit for an internship, the Academic Internship Programs Credit Approval Form should be signed by both the students’ Faculty Advisor and the Department Chair/ Internship Representative. The Department Chair/ Internship Representative should request to see the internship job description before approving the internship. The Department Chair/ Internship Representative have the option to add supplemental requirements in order for the student to receive credit. These additions to the internship syllabus must be communicated both to the student and the Director of Academic Internships prior to starting the internship. Students who earn credit in the major or minor are typically registered for 4 semester hours. The Department Chair/ Internship Representative who has approved major or minor credit should give the final grade approval of CR/NC to the Director of Academic Internships or the designated faculty member supervising the internship course. An internship that is declined for major or minor credit may still be approved for interdisciplinary credit that counts towards student general elective requirements.

This policy is in effect for the Spring 2020 semester only but may be offered to students in future semesters in emergency situations at the discretion of the faculty.