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Accessibility Services


Academic accommodations

Academic accommodations help facilitate a more equitable experience for students with disabilities by reducing barriers and providing support in the learning environment. Accommodations are determined through individualized assessment and may vary from specific plans made in the K-12 setting. The most widely used accommodations are detailed on this page.

Testing, Note-Taking, and Technology

Testing Accommodations

Based on need discussed in your welcome meeting, the following accommodations could be given:

  • Extended Time
  • Readers/Scribes
  • Distraction Reduced rooms
  • Word Processing 
  • Limiting of finals per day
  • No scantrons 
  • Assistive Devices i.e. software or equipment based on need 

All exams must be requested more than 72 hours in advance. 

View instructions on how to schedule an exam.

Test time examples            Deadline to book test  
Monday 12 PM                       Friday 12 PM
Tuesday 12 PM                      Saturday 12 PM
Wednesday 12 PM                 Sunday 12 PM      
Thursday 12 PM                    Monday 12 PM
Friday 12 PM                         Tuesday 12 PM

Notetaking Technology

We offer LiveScribe Smartpens. These pens allow you to take notes as the device records your lecture so you get the assurance of not missing anything while taking notes. These pens sync to any smart device with Bluetooth connectivity to record the lecture while you write your notes. 

View more information about LiveScribe Smartpens

If you are interested in using a Smartpen, Submit a note-taking technology semester request through Accommodate by signing in here using your Fox ID and password. We offer Smartpens as the primary way to fulfill the note-taking accommodation. If the Smartpen does not work for you please contact our office to discuss alternative solutions.

Adaptive Technology 

This accommodation is approved as needed and determined during the Welcome Meeting. AT accommodations are:

  • Assistive Software
  • Assistive Listening Devices 
  • Alternative Format Textbooks

Health Conditions and Injuries

Medical Condition Affecting Attendance

Specific accommodation plans for each course can be created in collaboration with students and their faculty to determine reasonable flexibility guidelines for instances in which a chronic health condition causes unexpected flare-ups, or medical treatment is needed throughout the semester. Students must complete a welcome meeting first in order to establish the need for this accommodation, and returning students who are already connected with the office must complete a semester request online each semester in order to renew their plans for current class schedule. 


In the event that a student experiences a short-term illness or injury and needs temporary accommodations, the following procedure must be followed:

1. Obtain medical documentation from health care professional or designee (such as Certified Athletic Trainer) describing the diagnosis and functional limitations.

2. Connect with Accessibility Services to establish temporary accommodations.

3. Share accommodation letter with faculty and discuss reasonable parameters of extensions, deadlines, and make-up tests. (This meeting can be facilitated by Accessibility Services).

For temporary accommodations, an end date will be set according to the individual’s situation and medical documentation. 


Students who have experienced a concussion may have symptoms that prevent their full participation in academic and co-curricular activities, including attending class, completing assignments, taking tests, and participating in physical activity. Though symptoms generally improve within a short time frame, they may persist for two weeks or longer.

In the event of a concussion, steps 1-3 from the Temporary Accommodations procedure above should be followed.

Housing Accommodations

Purpose and Definition

This policy outlines the Rollins College policy pertaining to Housing Accommodations based on a qualifying disability. Rollins College Office of Residential Life & Explorations and the Accessibility Services Office are committed to achieving equitable access and do not discriminate against persons with disabilities. This policy derives from the College's commitment to non-discrimination for all persons in employment, access to facilities, student programs, activities and services and addresses reasonable accommodations. These accommodations will be provided within the basic guidelines to follow, with the understanding that students with disabilities may require unique housing accommodations and these needs will be assessed on a case-by-case basis. 

This policy is in accordance with the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990 (As Amended), and The Fair Housing Act of 1968 (42 U.S. Code § 3604).  Rollins must provide reasonable accommodations to students with disabilities that will ensure such access.

The definition of a “person with a disability” as defined by Sec. 12102 of the ADA is as follows:

The term "disability" means, with respect to an individual with

(A) a physical or mental impairment that substantially limits one or more major life activities of such individual;

(B) a record of such an impairment; or

(C) being regarded as having such an impairment.

Evaluation of Housing Requests Based on Medical, Psychological or Disability Related Needs

Housing assignments and the residential learning environment are integral parts of Rollins College programs. We evaluate all requests for need-based housing assignments carefully. When a student is assigned to a single room as a disability-related accommodation, the student will be charged for a double room in the residence hall in which the student is assigned. Below is a summary of the factors considered when evaluating housing requests.

Severity of the Condition
1. Is the impact of the condition life threatening if the request is not met?
2. Is there a negative health impact that may be permanent if the request is not met?
3. Is the request an integral component of a treatment plan for the condition in question?
4. What is the likely impact on academic performance if the request is not met?
5. What is the likely impact on social development if the request is not met?
6. What is the likely impact on the student's level of comfort if the request is not met?

Timing of the Request
1. Was the request made with initial housing request?
2. Was the request made before the deadline for housing requests for the semester in question?
3. Was the request made as soon as possible after identifying the need? (Based on date of diagnosis, receipt of housing assignment, change in status, etc.)

Feasibility and Availability
1. Is space available that meets the student's needs?
2. Can space be adapted to provide the requested configuration without creating a safety hazard (electrical load, emergency egress, etc.)?
3. Are there other effective methods or housing configurations that would achieve similar benefits as the requested configuration?
4. How does meeting this request impact housing commitments to other students?


To accurately and equitably evaluate requests for a disability-related accommodation, Rollins College will need proper documentation by a licensed professional health care provider who is qualified to diagnose the disability.  The documentation must consist of a comprehensive, typed report that states a specific, current diagnosis, describes the diagnostic criteria and/or test used, and reflect the student’s present level of functioning in the major life activity affected by the disability.  In order to avoid delays in the process, students should submit documentation in English. Documentation supporting a request will be reviewed by and held in the Office of Accessibility Services. All information is considered confidential.

Documentation should be updated and submitted yearly. The following information must be included:

  1. Documentation of the physical or mental limitation that is the basis of the request and the expected duration of the limitation;
  2. A clear description of the desired housing configuration;
  3. An explanation of how the request relates to the impact of the condition;
  4. An indication of the level of need for the recommended configuration (and the consequences of not receiving);
  5. Possible alternatives if the recommended configuration is not possible.

Timeliness of Requests:

In order to be considered for reasonable housing accommodations, students must supply the above information to the Office of Accessibility Services by the deadline set by Residential Life and Explorations. These dates will be updated annually and communicated to all students both through email and on the department’s website. Housing accommodation requests made after the communicated deadlines will be evaluated on a case-by-case basis, and are dependent upon availability and reasonableness of the request.

In order to be considered for reasonable housing accommodations, students must supply the above information to the Office of Accessibility Services by the following dates.

Incoming Students to the Spring Semester: December 1st *Note: Spaces are limited for spring requests*
Returning Students: March 1st
Incoming Students to the Fall Semester: June 1st

Student Procedure:

To initiate a housing accommodation requests, students must follow these steps:

  • Login into Accommodate. The link can be found here.
    • If you have never used this system before, click on “First Time Users.”
    • If you have used this system before, click on “Current Students.”
  • Submit a semester request for housing for the applicable semester.
    • If this will be your first time requesting specific housing for a medical need, you will need to submit medical documentation first.
  • In the space provided in the semester request form, please indicate what accommodation you are requesting (i.e., single room, kitchen access, etc.). Provide as much detail on your request as necessary in order for the committee to make an informed decision.
  • If you have not yet completed an initial welcome meeting with Accessibility Services, you must do so to discuss your specific accommodation needs. If you are unable to meet in person due to the timing of the request deadlines, you must communicate with the office via phone or email to initiate this process.

Availability of Resources:

If reasonable housing accommodations that have been approved through this process cannot be immediately satisfied due to capacity/facility design/availability/etc., the Office of Residential Life & Explorations will prioritize this request before handling other non-ADA-related requests of the same nature. Distraction-reduced Housing Requests: The learning environment and residential living are central to the Rollins College experience. It should be noted that living within the community and learning to share space and be considerate of others is part of that learning experience. Requests for single rooms (as an accommodation) based solely on a desire to have a "quiet, undisturbed place to study" will be granted only in unusual circumstances. By virtue of the shared facilities, resources, and number of people living under one roof, it is not logical to assume that having a private room would provide for such quiet, distraction-free space to any appreciable degree beyond living in a standard double room.

Appeal Process:

If a student with a documented disability believes that he/she has not be provided with reasonable housing accommodation, the student should direct the concern to the Director of Residential Life & Explorations. The student must provide, in writing, the nature of the concern and any other relevant information.


Organizational Strategies

Many students experience difficulty at some point in their academic career with time management, organization, study skills, and knowledge of available resources. Accessibility Services provides the opportunity for all students to meet with an Organizational Strategies Consultant, who is a Rollins graduate assistant trained in these areas. The consultant can assess how a student needs to improve organizationally and provide the tools to help students gain necessary skills to succeed academically. Organizational Strategies Consulting can be especially helpful for first-year students who are transitioning into a college setting. 

Course Substitution Accommodation

Students requesting course substitutions for any other academic requirement must meet with the Accessibility Services Office and provide appropriate medical documentation. Individual cases will be considered and alternatives discussed with the department chair, faculty, and academic deans to determine if an adequate substitution is available for the course(s) requested. There is no guarantee of any substitution being granted, depending on the essential requirements of the program of study.

Meal Plan Accommodations

Rollins College has a variety of healthy dining options provided by Sodexo that meet the nutritional needs of most students. However, if specific dietary requirements, allergies, intolerances, or health conditions exist, meal plan accommodations may be requested through Accessibility Services. All students requesting a meal plan accommodation must follow the process outlined below:

1.)    Student will meet with Accessibility Services staff and submit relevant medical documentation

2.)    A meeting will be scheduled with the Sodexo manager and the student to discuss dining options and concerns. The student will have the opportunity to tour the kitchen facilities and learn about food sources and production on campus.

3.)    Recommendations from the Sodexo manager will be made, and the meal plan accommodation committee will meet to review the request and make a final decision.

The meal plan accommodation decision will be communicated to the student in a timely manner. If the student wishes to appeal this decision, they may contact Dean of Students.