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Accessibility Services

Frequently Asked Questions from Faculty

You may log into Accommodate using the links in OKTA or onthe Faculty and Staff Quick Links page. To view the students with accommodations in your course, and their individual accommodations:

  1. Log into Accomodate
  2. Click on "Courses" on the left side menu
  3. Choose the course for which you want to view your students with accommodations
  4. In then menu along the top, click on "Enrolled Students"
  5. Click "More Filters"
  6. Click "yes" under "Approved Accommodations for this Course" and "Apply Search"
  7. A list of students with approved accommodations, and their specific accommodations will populate.

When we have our initial meeting with a student, we talk to them about self-advocacy and the importance of talking to their professor about their accommodation letter. Frequently students hesitate to reach out to their professors about their accommodations because they are nervous, embarassed, have experienced negative reactions in the past, or because they don’t want you to think less of them. Keeping that in mind, students often respond favorably when faculty reach out to them in response to the accommodation letter being received to open the lines of communication.

Students have the ability to request new accommodations or renew their current accommodations at any time, which is why you may receive an accommodation letter about one of your students at any point throughout the semester. One important thing to note is that accommodations are not retroactive. So as an example, if you receive a letter in November that has “Modified Attendance Accommodation” listed, absences prior to that point are not automatically excused.

If your student is requesting additional accommodations from you that are not outlined in their accommodation letter, it is up to your discretion to grant their request or not. Whatever you decide, please also encourage the student to formally request any additional accommodations through our office by submitting a supplemental request. If you ever have questions or concerns about a student’s request that may seem outside of what is listed in their accommodation letter, please contact us and we would be happy to talk through it with you.

Students with disabilities may record the audio of class lectures, as an accommodation, if they have a disability that significantly impacts their ability to independently take notes (which is permitted via Section 504 of the Rehabilitation Act). Each student that is approved for a note-taking accommodation using recording technology signs a Recording Agreement that outlines their responsibilities. You do have the ability to ask for any recording to stop if what is being discussed in class will not be assessed on an assignment or exam and is of a sensitive nature. 

The first thing to keep in mind is that the accommodation to use a computer in class is approved based on a student’s diagnosis. While we certainly understand the distractions that technology can cause, we do want all students to be able to equally access the classroom environment. One example could be that a student has dysgraphia (something you may not be able to notice by observation) so having access to type their notes would be the only option for them to accurately capture the lesson. One caveat to keep in mind is that, similarly to recording, if there are discussions or lectures that will not be assessed, you can ask for all students not to use technology. Secondly, if you notice that the student with the accommodation is using their technology inappropriately (browsing the internet, checking email, etc.), we can help to address that behavior and determine whether their accommodation needs to be adjusted if they are unable to focus while using technology.

We recognize that you receive several exam request emails, especially when you have multiple students with accommodations in your class. It is the student’s responsibility to decide which quizzes and tests they would like to take using their accommodations. For that reason, the students place a request for each quiz/test they would like to take using their accommodations. When a student places their exam request, that email is generated automatically and sent directly to you (which is why you may receive some in the middle of the night!). You will receive an automated reminder email 24 hours in advance of your student’s exam. Feel free to ignore that reminder email if we already have everything we need from you for the exam.

The Director, and professional staff Coordinators are the only staff members with access to proctoring@rollins.edu. Before and after your exams are administered, they are locked in our filing cabinet until you, or a representative from your department, pick them up or until you give us permission to shred them. Alternatively, you may choose to upload your exams to Accommodate, which is a secure platform. 

To upload an exam to Accommodate:

  1. Log into Accommodate
  2. Click on "Courses" on the left side menu
  3. Select the course that the exam is for
  4. Select "Exam" in the menu along the top
  5. Click "Add New Exam"
  6. Fill out the required information, and upload the exam
  7. Press "Submit"