Campus Facility Planning Committee

Purpose
Facility Improvement Request
Space Request
Schedule of Committee Meetings
Committee Members

Purpose

The Campus Facility Planning Committee is a College-wide standing committee with responsibility for identifying and assessing the relative priorities of facilities needs and recommending plans to the Vice President for Business & Finance for meeting those needs. In carrying out that responsibility, the Committee will maintain and regularly update a complete list of proposed facilities improvements and major maintenance projects. The Committee will also maintain an inventory of campus space and review, assess, and make recommendations with regard to proposed changes in use of space.

The Committee maintains a focus on capital projects, while the Facilities Management Department meets the daily needs of campus maintenance.

Guiding Principles:

Mission

Give top priority to needs directly related to the College’s educational mission
Focus on providing facilities that enhance the quality of the College and its programs
Maintain the College’s residential character

Stewardship

Promote sustainable design
Enhance and retain green space
Help assure continued progress on reducing and preventing deferred maintenance

Efficiency

Promote facility design that allows flexibility of space use
Seek cross use of facilities (e.g. by two or more schools or departments)
Retain flexibility that allows linked projects to be scheduled appropriately
Recognize and consider revenue and cost impacts, including payback period for projects that increase revenue or reduce expense

Facility Improvement Request

The Campus Facility Planning Committee accepts requests for room renovations or space alterations from Academic Deans and Administrative Department Heads. Each request requires the approval of the appropriate Vice President. Please complete this request, which will be sent directly to the Chair of the Committee (Pat Schoknecht). Requests must be received at least one week prior to a committee meeting for consideration at that meeting.

The Committee requests that an individual with knowledge of the request attend the meeting when the request is discussed to answer any questions that the committee may have. Other departments that utilize the same space will be given the opportunity to also attend the meeting to discuss how the project may impact their use of the space.

Timing

Timing of projects is critical since the project will likely impact the workload of multiple campus units and may require that the room be removed from the scheduling system for an extended period. The deadlines provided for proposal submission are intended to provide sufficient lead time to enable the project to be coordinated across all impacted units.

A Schedule of Meetings is listed below, submit a complete proposal at least one week prior to the:

February committee meeting for project completion the following summer
June committee meeting for project completion during fall semester
September committee meeting for project completion over winter break
October committee meeting for project completion during spring semester

Funding

If the work being requested will be funded by the department, a request must come to this committee prior to Facilities scheduling the project. If the work is to be funded through the capital fund, the request must come through this committee which will provide a recommendation to the VP for Business & Finance.

Please direct any questions to Pat Schoknecht, 646-2700.

Space Request

The Campus Facility Planning Committee accepts requests from Academic Deans and Administrative Department Heads for departments that need additional space or wish to reallocate space they are already using. Each request requires the approval of the appropriate Vice President. Please complete this request, which will be sent to the Chair of the Committee (Pat Schoknecht). Requests must be received at least one week prior to a committee meeting for consideration at that meeting.

If this request will require any physical alterations to the space, please follow the procedures for Room Renovations/Alterations and not these procedures.

Some requests for space reallocation may be entirely internal (e.g. office moves), but still requires notification of this committee because the move requires the resources of other campus units. Even if no other resources are needed, the committee will communicate the changes to other campus units enabling all databases to be properly updated.

The Committee requests that an individual with knowledge of the request attend the meeting when the request is discussed to answer any questions that the committee may have. Other departments that utilize the space being discussed will be given the opportunity to also attend the meeting to discuss how the project may impact their use of the space.

A complete proposal must be submitted to the committee at least one month prior to the requested move.

Please direct any questions to Pat Schoknecht, 646-2700.