Brief Overview of Hiring Steps
Hiring a specific student:
- Submit a new job description, or update an existing one, in Foxlink under the Employee Tab ("Student Employee Supervisor Forms")
- Fill out Student Employee Request Form in Foxlink. You will need the following information:
- Student R#
- Kronos Supervisor R# (if hourly)
- Actual Supervisor R# (can be the same as Kronos supervisor. This is the person who will receive emails from the OSE about the student employee.)
- Start and End Date
- Pay type (hourly, stipend)
- Pay Amount
- # of Pays (stipend only)
- Comments (if stipend, include pay dates)
- Wait for email from OSE authorizing the student to begin working
Posting a job opening to collect applications: (See Application Website User Guide for Supervisors below for step by step instructions)
- Submit a new job description, or update an existing one, in Foxlink under the Employee Tab ("Student Employee Supervisor Forms")
- Create a Student Job Posting via the online application portal
- Review applicants, check references and interview (if desired), choose a student(s) to hire
- Fill out the hiring proposal in the application portal (see User Guide below for steps)
- Wait for email from OSE authorizing the student to begin working
Helpful Checklists and Guides
The Office of Student Employment has created a more detailed step-by-step checklist to assist you with the procedures for hiring student employees. The checklist includes steps for hiring/rehiring a specific student as well as steps for posting an available job online for applications. This checklist can be used for both Work Study and Non-Work Study positions.
Please note: the only difference between Work Study and Non-Work Study jobs is the student eligibility and the funding source. In all other respects they are the same.
We recommend that you print this helpful checklist and follow the steps according to your department's needs. Feel free to contact our office if you have any questions about the process:
The following is a How-To guide to help you navigate the new student application website when posting a student job. We have provided screen shots throughout the guide in order to increase clarity. Feel free to contact our office if you run into any trouble when posting your open student position on the application website.
