Frequently Asked Questions

     

  1. What is "Federal Work Study," and how do I know if I'm eligible for it?
  2. Does the term "work-study" mean I can study and do homework on the job?
  3. Can I switch departments?
  4. Can I be fired or removed from my position?
  5. I have received a letter from Financial Aid indicating my Federal Work Study Award.
  6. How do I find an on-campus job? (Work Study and Non-Work Study)
  7. Who handles student employment inquiries and concerns?
  8. How long does it take to hear back about a position that I have applied to?
  9. Are all of the available jobs on campus posted on the website?
  10. When is the best time to apply for a job on campus?
  11. How many hours per week will I work?
  12. I only used a portion of my work-study award. Can I save the remaining for a work-study job next year?
  13. Will I be eligible for employee benefits while working as a student employee?
  14. What forms are required to be completed before I can start working?
  15. What documents do I need to bring from home in order to be able to work on campus?
  16. What are my options to receive my pay?
  17. What is the pay schedule, and when can I expect to receive my pay?
  18. How do I keep track of the hours I work?

 

 

1.     What is "Federal Work Study (FWS)," and how do I know if I'm eligible for it?

Federal Work Study (FWS) is a federally-funded financial aid program awarded to students based on their eligibility determined by the Free Application for Federal Student Aid (FAFSA) along with other financial aid criteria. Funding for this program is limited. Students are awarded a specific amount, and the federal government subsidizes the wages to the employer. This means that Rollins pays a portion of the wages and FWS pays the remaining portion.

Federal Work Study positions are available only to those students who have received a letter or email from the Financial Aid Office indicating their work study eligibility for the current academic year. If you have not received this letter or an email from the Office of Financial Aid indicating your work study eligibility, you are not eligible for Federal Work Study positions and will not be considered.

Please Note: The receipt of a financial aid award does not guarantee a job.

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2.     Does the term "work-study" mean I can study and do homework on the job?

This is a common misconception and we are happy to provide clarification. Students are not allowed to do homework or study while at work at their on-campus job, regardless of whether they are work study or non-work study employees. The purpose of the Federal Work Study program (FWS), according to the Department of Education, is as follows: "The FWS Program provides funds for part-time employment to help needy students to finance the costs of postsecondary education.  […] A student's FWS compensation is earned when the student performs the work."

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3.    Can I switch departments?

You are under no obligation to continue working for a department that you do not wish to. Due to the scarcity of on-campus jobs however, it may not be easy to find another position. If you come across the opportunity to move to another department, please contact the Office of Student Employment and we will assist you with the transition paperwork.

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4.     Can I be fired or removed from my position?

Yes. You are required to adhere to the policies and requirements of your department as well as your job description. Failure to do so can result in your termination from the position. To prevent this from happening, it is important that you fully understand your job description and the duties that are required of you. The job duties will be made available to you during the online application process.

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5.     I have received a letter from Financial Aid indicating my Federal Work Study Award. How do I find a work study job?

Work Study funded positions for the following academic year are posted on the Student Application Website throughout the summer. If you see a position that interests you, complete and submit the online student employment application and attach any necessary documents.

Please note: Receiving a work study award does not guarantee a job. There are many students applying for each position, so make sure to include information in your application that distinguishes you to the department(s). As with any employment application, demonstrating previous work experience, job skills, motivation, and willingness to learn are all beneficial. If you have any questions about your résumé, cover letter, or how to make yourself more competitive in a job application, please feel free to visit the Office of Career Services for guidance.

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6.     How do I find an on-campus job? (Work Study and Non-Work Study)

Visit the Student Application Website to view open on-campus student positions. If you see a position that interests you, please complete the online student application and attach any necessary documents.

There are many students applying for each position, so be sure to include information in your application that will make you distinguishable to the department(s). As with any employment application, demonstrating previous work experience, job skills, motivation, and willingness to learn are all beneficial. If you have any questions about your résumé, cover letter, or how to make yourself more competitive in a job application, feel free to visit the Office of Career Services for guidance. 

NOTE: Work Study positions on the application website are available only to those students who have received a letter or email from the Financial Aid Office indicating their work study eligibility for the current academic year. If you have not received this letter or an email from the Office of Financial Aid indicating your eligibility, you are not eligible for Federal Work Study positions and will not be considered.

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7.     Who handles student employment inquiries and concerns?

The Office of Student Employment (OSE) is happy to answer any questions you have about finding and applying for an on-campus student job. If you have any concerns regarding your current on-campus position, please reach out to your supervisor first. The OSE serves as your next point of contact for concerns regarding your on-campus employment. We will receive and investigate student employee concerns and claims that are within our scope. Our priority is ensuring that our students are working in a safe and fair environment. If you have questions or concerns, please feel free stop by our office or contact us by phone at (407) 646-2382 or email at ose@rollins.edu.

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8.     How long does it take to hear back about a position that I have applied to?

This can vary from department to department, but typically, once the position is removed from our webpage, students can expect correspondence via telephone or email within 3 weeks of removal of the posting. Make sure to check your Rollins E-Mail Account daily, as you do not want to miss correspondence from an interested hiring department.

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9.     Are all of the available jobs on campus posted on the website?

In almost all cases, on-campus student job vacancies are available for viewing on the Student Application Website. Students will have the opportunity to apply for jobs after registering an account.

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10.     When is the best time to apply for a job on campus?

Many positions for the upcoming academic year (both work study and non-work study) are posted as early as mid-summer. It is best to apply for them before or during the first couple of weeks of the year. Some jobs only become available later however, so we recommend that you keep checking the website for new job openings throughout the year.

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11.   How many hours per week will I work?

Students typically work between 10 -20 hours per week. One's workload depends on the student's availability as well as the department's need. Work Study Students: The more hours you work each week, the faster you will earn your work-study award. Once you reach the level of your work-study award for the semester, you may be required to cease working. Each student is responsible for monitoring his earnings so he/she does not exceed the amount of FWS awarded.

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12.   I only used a portion of my work-study award. Can I save the remaining for a work-study job next year?

All financial aid awards are only available for one academic year. You must re-apply every year for financial aid and work-study. Make sure to meet with a Financial Aid advisor if you have questions about your specific work study award.

Office of Financial Aid

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13.   Will I be eligible for employee benefits while working as a student employee?

No, student employees are not eligible for health, dental, medical or vision benefits while employed.

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14.   What forms are required to be completed before I can start working?

  • Student Job Application
  • I-9 Federal Employment Eligibility form
  • W-4 Tax form
  • Worker's Compensation Acknowledgement form
  • Direct Deposit form
  • FERPA Statement of Understanding/Student Confidentiality Agreement
  • Student Sexual Assault Online Course Certificate
  • Preventing Workplace Harassment Online Course Certificate

Please See: "Steps To Take Before Working (On Campus)" for more information and links to the above forms.

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15.   What documents do I need to bring from home in order to be able to work on campus?

You need to bring original, unexpired ID documents from this list to campus. They can either be:

  • One document from List A 
  • One from List B AND one from List C

In accordance with federal law, you will not be able to work on campus unless you have the required documents above to present before working. Note: We cannot accept copies.

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16.   What are my options to receive my pay?

Information regarding options for receiving pay is provided by the Payroll Department on their Payroll Options Page.

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17.   What is the pay schedule, and when can I expect to receive my pay?

The Payroll Department offers the information on Pay Schedules, and in almost all cases, hourly student employees are paid on a bi-weekly basis.

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18.   How do I keep track of the hours I work?

The timekeeping system employed by Rollins is an online one known as, Kronos. The "Kronos Toolkit for Employees" provides information about how Kronos works and includes a link to help student employees learn how to login for the first time.

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Contact:

Office Of Student Employment
1000 Holt Avenue - Box 2786
Winter Park, FL 32789
407.646.2382
ose@rollins.edu

*Located on the 2nd floor of the Warren Administration building