Rollins College classifies their events into three separate categories to determine requirements and fees. Please see the three classifications below to determine which category your event should fall under.
1) Official Rollins College Event: For an event to be classified as an Official Rollins College event the event must meet the below criteria.
The event is entirely organized and paid for with a Rollins College account number by a registered student organization or official Rollins College department. Attendance of the event is primarily the Rollins College Community If your event meets the above criteria all facility rental fees and parking charges will be waived for the event and a contract or insurance will not be required. Please schedule your event via the event request form.
2) Sponsored/Hosted Guests or Organizations: For an event to be classified as Sponsored by Rollins College the event must meet the below criteria.
The event is scheduled and organized by a registered student organization or official Rollins College department that will act as host for the event. The event is paid for by either Rollins account number or by the Sponsored Guests, or a combination of both. Attendance of the event includes the Rollins College Community and can also include Non-Rollins guests. The Rollins College host must be present at the event and fulfill the "Responsibilities of an Organizer or Host". The host must also fill out the Hosted Event Request form with all details of the event and submit to Scheduling and Event Services. If your event meets the above criteria reduced facility rental fees and parking charges may be offered, and a contract and insurance will still be required.
3) External/Social Events: Any event that cannot be classified as an Official Rollins College event or Sponsored/Hosted Event is considered an External or Social event. These events are paid for entirely by the contracting organization or person and a contract and liability insurance is required. Unless noted below, full facility rental rates and SunTrust parking garage rates will apply. Please note, most External or Social Events may only be contracted 21 days in advance during Rollins College academic school year.
Below external/social groups are subject to discounts on facility rental rates only. Contract terms, payment and insurance is the responsibility of the qualifying individual or organization and discounts are non-transferable.