What is the recommended procedure for purchasing goods or services?

There are three methods that may be used to purchase goods or services: P-Card, Direct Pay/Check Request, and Purchase Requisition/Orders. In general, purchases under $1,000 may be processed by the department using the Rollins College P-Card. Purchases from $1,000 - $25,000 may be processed by the department with a Direct Pay/Check Request or by submitting a Purchase Requisition to the Purchasing Department. A Purchase Requisition is required for the purchase of goods or services over $25,000. Two or more quotes must be obtained by the requesting department or by the Purchasing Department for purchases over $25,000. Please see the Purchasing Policy and Procedure for detailed information.

What is a Rollins College P-Card?

The Purchasing Card (P-Card) is a Bank of America Visa card intended to provide an efficient, cost-effective method of purchasing and paying for small dollar transactions. In General, purchases under $1,000 may be processed using the Rollins College P-Card as long as cardholders have proper authorization from their budget manager.

How do I obtain a Direct Pay/Check Request?

The Direct Pay/Check request can now be found in Foxlink. You will log-in to Foxlink, click the employee tab, and under "Employee Services" you will click on Direct Pay/Check Request. For more questions, contact Accounts Payable.

How do I obtain a Purchase Requisition form?

The Purchase Requisition is located on the Purchasing Department Web site. Please click here to open the Purchase Requisition form.

How do I obtain a Purchase Order number?

Complete the Purchase Requisition form including product detail, budget number, and department approval signature. Scan and e-mail the purchase requisition with any supporting documentation/quotes to purchasing@listserv.rollins.edu or fax to 407.646.2434. For urgent requests, please contact the Purchasing Department at 407.646.2112 or 407.628.6313. Purchasing will issue a Purchase Order number through Banner.