November 02, 2011
Rollins College has launched a new Rollins Alert System, an emergency notification system that offers Rollins the ability to notify students, faculty, staff and parents of emergencies via text, phone, e-mail and the Campus Safety Facebook page. The new system replaces OUTREACH, which was operated in coordination with the City of Winter Park since 2007.
“Rollins recognizes the importance of immediate notification and the new system will better serve our needs,” said Ken Miller, director of campus safety.
Miller and Safety & Emergency Planning Coordinator Greg Fisher assembled a cross-functional team to assess alert systems available on the market. The team, which included representatives from information technology and public relations, selected Rave Alert, which provides best-in-class, highly available mass notification solutions offering multi-modal broadcast messaging through e-mail, SMS, voice, RSS, social networks and other mechanisms.
“Rave Alert’s reliability and expertise in higher education made it the front runner,” said Miller. “The system will be used for both emergency and timely notifications, including severe weather.”
The system is reserved for use only for emergency conditions or urgent situations that may affect the immediate health and safety of members of the campus community. These situations require timely notification and warning, with possible protective action recommendations. The system will not be used for advertising or non-emergency alerts and personal contact information will not be shared with or sold to third parties. Cellular service providers may charge standard text message fees. Rollins College is not responsible for these charges.
The new system will be tested for the first time on Saturday, November 5, at 10 a.m., and then on the first Saturday of every month moving forward. The message will clearly state that it is a test. Contact information previously entered into FoxLink will be automatically transferred, but students, faculty and staff are encouraged to periodically review and update their information for accuracy. In order for parents to receive the emergency notifications, students must register/update the contact information as a part of their optional numbers.
Campus Safety has launched a Facebook page as another means of staying in touch. Members of the Rollins community who “like” the page have a chance of winning one of two iPads! The deadline is November 9, and the winner will be selected through a random drawing. Visit Rollins College Campus Safety today.
Members of the Rollins community were invited to participate in a safety walk on Monday, October 3. Areas that needed enhanced lighting or other maintenance were identified. Brighter bulbs were installed in the 128 emergency phones on campus.
“We’ve also taken this opportunity to assess other safety items such as campus access, security cameras and enhanced lighting,” said Miller.
Classes, functions and events will proceed as scheduled unless you are notified otherwise. Before and after any weather emergency, such as a tropical storm or hurricane, Rollins will issue notifications of campus status and other pertinent information as needed through a variety of communication mechanisms. Depending on the situation, some or all of the following communication tools may be used: web updates, broadcast e-mail and phone messages, Rollins Information Hotline updates, television screen messages, informational flyers posted on campus and media advisories. The College may also use the Rollins Alert System, an emergency alert system providing high-speed notification through multi-modal broadcast messaging through e-mail, SMS, voice, RSS, social networks, and other mechanisms.
Please remember the following important information:
• Bookmark www.rollins.edu on your computer. Unless electrical power or electronic communication is unavailable, the Rollins website will be the official source for information before, during and after an emergency.
• Phone updates will be made on 407-646-2000, which is the College main number and is accessible to all callers. This number will become the Rollins Information Hotline in an emergency. Students, faculty, staff and parents may receive recorded updates by calling this number.
• If the Rollins website becomes unavailable, the Rollins College Emergency Management website can be accessed at emergency.rollins.edu.
Visit Emergency Preparedness & Communications for more information.
Office of Public Relations & Community Affairs
For more information, contact firstname.lastname@example.org.