Family Educational Rights and Privacy Act (FERPA)

Rollins College complies with the Family Educational Rights and Privacy Act (FERPA). The Act is as follows:
 
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a postsecondary institution, regardless of age, and is not claimed by their parents for tax purposes.Students to whom the rights have transferred are "eligible students."
  • Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
  • Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
  • Parents or eligible students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by [Rollins College] to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
                           Family Compliance Office
                           U.S. Department of Education
                           400 Maryland Avenue, SW
                           Washington, DC 20202
  • Parents or eligible students have the right to provide written consent before the university discloses personally identifiable information (PII) from the student's educational records. [Rollins College] must have written permission from the parent or eligible student in order to release any information from a student's education record. [Under FERPA, however, Rollins College is permitted] to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
    • School officials with legitimate educational interest;
    • Other schools to which a student seeks or intends to enroll;
    • Specified officials, such as Federal, State, or local educational authorities, for the purposes of audit or evaluation of supported educational programs, or enforcement of compliance with legal requirements relating to those programs;
    • Appropriate parties in connection with financial aid to a student;
    • Organizations conducting certain studies for or on behalf of the school;
    • Accrediting organizations;
    • To comply with a judicial order or lawfully issued subpoena;
    • Appropriate officials in cases of health and safety emergencies;
    • State and local authorities, within a juvenile justice system, pursuant to specific State law;
    • Parents of an "eligible student" to his or her parents if the student is a "dependent student," as defined in Section 152 of the Internal Revenue Code. Generally, if either parent has claimed the student as a dependent on the parent's most recent income tax statement, the school may non-consensually disclose the student's education records to both parents;
    • A victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding;
    • The general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her; and
    • Parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.
[Rollins College] may also disclose, without consent, "directory information." "Directory information" is personally identifiable information that is not generally considered harmful or an invasion of privacy if disclosed and may include information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, [Rollins College] must inform parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. [Rollins College] must notify parents and eligible students annually of their rights under FERPA. The actual means of notification . . . is left to the discretion of each school.Under FERPA, Rollins College may define and disclose “directory information" provided that students and/or parents are notified of items that are deemed to be “directory information." As such, Rollins College defines “directory information" as including the following, as applicable:
  • Name
  • Address
  • Telephone number
  • E-mail address
  • Date and place of birth
  • Individually identifiable photographs of the student solicited or maintained directly by Rollins as part of the educational record
  • Enrollment status, full-/part-time classification, and class level
  • College/division, dates of attendance, and class schedule
  • Major and minor field(s) of study
  • Expected and actual graduation date
  • Degrees, awards, and honors received
  • Official athletic participation and athlete height and weight
  • Name and location of most recent previously attended educational institution
Sources:

Frequently Asked Questions

Click here to access Frequently Asked Questions (FAQs) regarding FERPA.

 

Student Employees

Before starting to work in any on-campus jobs, the Office of Student Employment requires that all student employees read the FERPA policy and complete the FERPA Statement of Understanding as part of the required new hire paperwork. Please submit your completed FERPA Statement of Understanding to the Office of Student Employment.