Information classified as “directory" information may be released, without a student's written permission, provided that the student has not restricted his/her directory information. All other information in a student's educational record and “personally identifiable information” is confidential and may only be disclosed to College personnel and others deemed to have “legitimate educational interest.”
“Directory information” may be disclosed to parents at any time, so long as the student has not elected to restrict his/her directory information. Confidential information may be released to parents only if the student has provided written authorization.
Rollins College classifies the following information as “directory information:”
This information is permitted to be disclosed without the student’s consent, provided the student has not restricted the release of this his/her directory information.
FERPA outlines that directory information may be released to third parties, but it does not require it.
No record of the release of information is required when the request is made by the student or the disclosure, with the student’s approval (if necessary), was given to:
In all other cases, a record for each request must be kept, including the name of the requestor and the information disclosed. This information must be kept with the student’s educational record.
Educational records are official records that directly relate to a student’s postsecondary education and are maintained by an educational institution or agency.
Educational records do not include:
Legitimate educational interest pertains to the performing of duties related to the furtherance of the student, education, institution, or business. Individuals deemed to have legitimate educational interest may gain access to student educational records. Individuals with legitimate educational interest may include, but are not limited to, appropriate College administrators, faculty and staff members, and the Board of Trustees. As part of their normal functions, Rollins College faculty members are not deemed to have legitimate educational interest.
The assistant vice president for human resources and risk management responds to subpoenas for College records. Please forward any subpoenas to Maria Martinez at 407-646-2577 or firstname.lastname@example.org.
Student groups are not deemed to have legitimate educational interest, and, therefore, may not gain access to student educational records without written permission from the student.
Please follow the steps outlined in the College’s Data Security and Stewardship Policy at: http://www.rollins.edu/hr/services/risk_management/documents/DataSecurity_Stewardship.pdf.
Student financial aid records:
Student financial records: