Legitimate educational interest pertains to the performing of duties related to the furtherance of the student, education, institution, or business. Individuals deemed to have legitimate educational interest may gain access to student educational records. Individuals with legitimate educational interest may include, but are not limited to, appropriate College administrators, faculty and staff members, and the Board of Trustees. As part of their normal functions, Rollins College faculty members are not deemed to have legitimate educational interest.
A faculty member may write a letter of recommendation for a student or former student, disclosing personal observations only, without the student’s consent.
In cases where a recommendation requires information contained in a student or former student’s educational records and/or the disclosure of confidential information to a third party, the student is required to submit written permission to the student records office prior to that information being released.
Parents, like any other third party, are granted access only to the student’s directory information without the student’s written permission. If a student has restricted the release of his/her directory information, then his/her directory information is also considered confidential.
Rollins College classifies the following information as “directory information:”
No other forms of information may be discussed with parent(s)/guardian(s) without the written permission of the student.
FERPA prohibits the disclosure of students’ personally identifiable information without the students’ written permission. Extreme care should be exercised to protect confidentiality and such information when returning students’ assignments.
FERPA prohibits the disclosure of students’ personally identifiable information without the students’ written permission. As such, extreme care should be exercised to protect confidentiality and such information when posting students’ grades. Grades should not be posted in public arenas, even if items like R-numbers or Social Security Numbers are used instead of names (personally identifiable information). Grades are permitted to be posted to BlackBoard, so long as the grades are posted in an individual manner by which students are required to log in using their BlackBoard username and password and are able to access their grades only.
Please follow the steps outlined in the College’s Data Security and Stewardship Policy at: http://www.rollins.edu/hr/services/risk_management/documents/DataSecurity_Stewardship.pdf.
Student financial aid records:
Student financial records: