Program Development

Developing New Semester Programs

On a semester study abroad program, the Office of International Programs has established a partnership with a foreign institution or organization, a third-party study abroad provider, or an institution in the US that runs study abroad programs.  The program has been appropriately vetted by faculty and administrators from Rollins and there is a detailed agreement between Rollins and the study abroad program partner.  When students participate on such a program, the program partner is essentially acting as the “home campus,” and has an infrastructure in place to effectively manage risk and provide appropriate student support.  The quality of the academics must be carefully reviewed and documentation gathered as necessary to ascertain the appropriate credentials of program faculty.  These programs are typically developed with the intention of becoming ongoing programs since they take a substantial amount of work to establish.  When a Rollins faculty member participates on a semester study abroad program as the instructor of a course (or courses), or simply as additional student support, that faculty member is expected to teach (if applicable), participate in most program activities and excursions, and assist with student support, but would not take primary responsibility for the group of students, or make predeparture or on-site arrangements.  The Office of International Programs handles most program arrangements directly with the program partner, though the faculty member would be involved in curriculum decisions, and possibly in other aspects of the program such as designing program excursions and activities.


Developing New Faculty-Led Summer Programs

On a faculty-led summer study abroad program (generally three to eight weeks in length), the Office of International Programs has collaborated closely with the faculty member and with a foreign institution or organization, a third-party study abroad provider, or an institution in the US that runs study abroad programs.  The program has been appropriately vetted by faculty and administrators from Rollins.  When students participate on such a program, the program partner is essentially acting as the “home campus,” and has an infrastructure in place to effectively manage risk and provide appropriate student support in addition to that provided by the faculty leader.  The quality of the academics must be carefully reviewed and documentation gathered as necessary to ascertain the appropriate credentials of program faculty.  These programs are typically developed with the intention of becoming ongoing programs since they take a substantial amount of work to establish.  While the Office of International Programs plays a significant role in the development, operations and assessment of the program, the faculty leader is also substantially involved in these processes in an ongoing capacity.  During the program, the faculty leader typically teaches course(s), participates in program activities and excursions, provides student support in conjunction with the program partner, and assists with application, predeparture and on-site arrangements and processes. 


A Word About Exchange Programs

An exchange program is a type of study abroad in which there is a reciprocal relationship between the home institution and an institution abroad.  Students from each institution are able to study at the other institution, and an agreed-upon ratio of students is maintained.  Typically the ratio is one-to-one, but when there is a significant disparity in price between the two institutions, the ratio may be adjusted accordingly.  In theory, exchange programs should be budget-neutral: they should not cost either institution anything to run.  Due to the current structure of Rollins programs, exchange programs would usually include tuition and standard room and board: an outgoing Rollins student would pay tuition, room and board at Rollins in order to cover those costs for an incoming student from the partner institution.  Exchange programs can be difficult to run effectively as it can be challenging to maintain a balance due to shifting student interest and other concerns.  It is imperative that any exchange programs be thoroughly researched and that a detailed agreement is developed by the Director of International Programs with input from the Director of International Student and Scholar Services.


Process for New Program Development and Approval

  1. Faculty member discusses interest in developing a new semester or faculty-led summer program with the Director of International Programs (IP)
  2. The Director of IP will discuss the potential program with the IP Faculty Advisory committee to determine if the program aligns with the Strategic Plan for International Programs and meets basic standards for new programs including: sustainability; fulfillment of clearly defined need(s); quality of student learning; marketability; allignment with IP and College mission.
  3. The Director of IP contacts faculty member and indicates whether IP will support the program proposal.  If IP will not to support the development of the program, a clear rationale will be provided.
  4. Once the proposal has been accepted, IP will work with the Faculty Advisory committee, the faculty member who proposed the program and staff in IP to do the following:
    1. Establish a timeline for program development
    2. Research the program and create an initial report on information gathered
    3. Collaborate with faculty across campus as necessary
    4. Conduct a risk assessment as necessary
    5. Conduct a site visit
    6. Develop a complete program proposal
    7. Submit this complete proposal to the Academic Affairs Committee and the College of Professional Studies curriculum committee
    8. Respond to any questions or concerns raised by the academic committees
    9. Abide by the decision made by the academic committes in regards to the final program approval