The role of Risk Management is to make and implement decisions that will minimize the adverse effects of accidental losses as well as business losses to the College.
Risk Management also works very closely with campus organizations and departments involving student and academic programs, study abroad and international programs, travel-related matters, motor vehicle record checks for employees and students, certificates of insurance, and use of facilities.
Rollins College sponsors travels and special events for students as a means of providing a comprehensive and diverse learning environment. These type of activities always carry potential risks. Rollins takes risk education and management seriously. Informing students of risk associated with off-campus events such as class trips, conferences, service projects etc. (both academic and co-curricular in nature) whether local, national or international is our responsibility as educators. The safety and welfare of our community, including students who leave campus for Rollins activities, are our top priorities. Therefore, Rollins has adopted an electronic Student Travel Waiver Form.
One of the purposes of this form is to educate our students to the potential risk associated with an activity and what is expected of them during the trip. These forms are to be provided to the students at least 15 days in advance of an off-campus activity so that the students can read the information carefully and electronically sign the waiver form. In addition, a parent or guardian must sign the waiver form on behalf of any Rollins student under the age of 18.
In the comment section of the form, and before students sign, trip organizers must provide specific details of the potential risk associated with the trip planned and state their expectations of the students while they are on the trip.
Faculty and staff leading domestic trips are considered to be Campus Security Authorities (CSA) under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. As such, the CSA’s are responsible for reporting in a timely manner any crimes or an incident that may be a crime that was told to you. Contact the Campus Safety Department at firstname.lastname@example.org or call 407-646-2999. Get the basics of what took place – who, where and when. Tell the person that you must report the information to Campus Safety. Below is a list of Clery reportable crimes: Criminal Homicide, to include; murder, non-negligent manslaughter and negligent manslaughter ; Sex Offenses, to include; forcible and non-forcible sex offenses; Robbery; Aggravated Assault; Burglary; Motor Vehicle Theft; Arson, Liquor, drug, or weapons law violations; Hate Crime, to include; larceny, simple assault, intimidation, destruction/damage/ vandalism; Stalking, Domestic Violence, or Intimate Partner Violence.
To register your trip, please log into Foxlink and complete the Off Campus Travel/Trip Registration Form located in the bottom right hand corner on the All Users tab.
Trip Organizer Registration Instructions:
Trip Organizer Admin Instructions:
Trip Participant Instructions:
Paper waivers forms will continue to be available on the Human Resources/Risk Management website below. These forms must be sent to Risk Management within 48 hrs of the event.