Our mission is to serve all faculty, staff and students with outstanding customer service to ensure that they are paid in a timely and accurate manner in accordance with all state and federal rules, regulations and standards.
Monthly Payroll Exempt employees will be paid on the last business day of the month. If the last business day falls on a Saturday or Sunday, employees will be paid on the preceding Friday. Monthly employees' direct deposit advices are emailed to their Rollins email account a few days prior to pay day.
Biweekly Payroll Non-exempt, student and temporary staff employees are paid every other Friday. The workweek begins Saturday and continues through the second Friday. Biweekly employees' direct deposit advices are emailed to their Rollins email account a few days prior to pay day.
All supervisors and staff with Kronos timekeeping and time card responsibilities must review and approve employee time cards not later than midnight on the last day of the pay period (Friday). Please be sure that all necessary edits, adjustments and approvals are completed on time. Supervisors who have students working in a 'secondary' position in your department, please be sure their transfers are complete with both the ORGN and POSN entered. If not complete, the 'primary' position will be charged and the student may not be paid at the correct rate of pay.
Holiday Pay Information Holiday pay will be provided to all full-time and part-time staff who regularly work 1,000 hours or more per year. Non-exempt and hourly staff who work on a holiday will be paid at a premium rate of one and one-half times their base hourly rate for actual hours worked in addition to holiday pay. In cases where a holiday may fall on a Saturday or Sunday and the holiday is officially recognized, a Thursday/Friday and/or Monday/Tuesday holiday pay will be paid for the Thursday/Friday and/or Monday/Tuesday but not the Saturday and/or Sunday.
Full-Time (37 ½ hours a week or more, with total annual hours of 1950 or more)
This affects employees who work full time, over a five-day period which includes working Saturday and Sunday.
Monday through Friday Holidays
Saturday and/or Sunday Holidays
Part-Time (Less than 37 ½ hours per week but more than 1,000 hours per year)
Monday through Friday Holiday An employee will not be paid for a holiday if he/she is not regularly scheduled to work the day on which the holiday falls.
Saturday and/or Sunday Holiday
TimeClock Plus is the current timekeeping system used by the College. TimeClock Plus is an integral part of the payroll process. TimeClock Plus is administered by the Human Resources Department. Questions regarding TimeClock Plus should be directed to Kathy Custer or Kathy Miller.
How TimeClock Plus Works Non-exempt, temporary, and student employees must record all hours into TimeClock Plus during their scheduled work shift and are paid an hourly wage in accordance with the pay rate established in the employee's Personnel record. Non-exempt staff and exempt staff will log into WebManager located on R-net. Exempt staff record any PTO hours taken for the current month by the 20th of each month. Non-exempt (time stamp), temporary and student employees will log into WebClock located on R-net.
TimeClock Plus rounds employees' time up or down to the nearest 15-minute increment.
TimeClock Plus Job code Definitions:
TimeClock Plus Information Documents
Managers & Staff with Time Sheet approval Responsibilities It is important that departments have appropriate controls in place to prevent time card falsification. Managers with timekeeping responsibilities must exercise due care to ensure that the time cards they are approving accurately reflect the hours that an employee has actually worked. Department heads are ultimately accountable for ensuring that adequate procedures and controls are in place and being followed.
The Human Resources Department is available to assist departments in evaluating their timekeeping procedures and controls and to assist in identifying and implementing changes suitable for their operations. A number of procedures and controls should be considered, including but not limited to:
All managers and staff with time card approval responsibilities must review and approve employee time cards no later than Monday 9:00am following the close of a pay period. Please be sure that all necessary edits, adjustments and approvals are completed on time. Managers who have students working in a 'secondary' position in your department, please be sure their transfers are complete with the correct Job Code. If not complete, the 'primary' position will be charged and the student may not be paid at the correct rate of pay.
Should you have questions or need our assistance please feel free to contact us. Your assistance in helping us ensure the integrity of our payroll process is greatly appreciated.