Below are some suggestions that were submitted and with just a little effort on our part we can make a substantial impact on the environment, energy consumption and save substantial budget dollars:
On travel, all efforts should be made to find the most economical flights, car rental deals, group rates, etc. I think some of us find this to be a fun challenge to find the best deal for the best flight and best located hotel/motel. People need to be more flexible in their travel to accommodate these reservations.
For years, I've always saved paper that has been printed only on one side to be reused down the road. So often, we print something many times over because the print size isn't right, or the layout isn't just right, etc. etc. So much paper gets wasted throughout the campus like this. I have a note on my printer as to 'how' to place paper in the paper tray to be able to reuse paper that I keep stacked off on the side [ex. used side down, blank up]. So, when I go to print the new semester course schedule or the campus directory (which can each be upwards of 20+ pages), I use this one sided paper. Yes, the new copiers can print on both sides (yeah!), but I can still use this 'used' paper for these print jobs and others.
I save all one sided paper. I put a black x on the used side and I use the blank side to tape P-Cards and petty cash receipts. Also, I only turn in my petty cash paperwork every 60 days or when full instead of doing the paperwork for each transaction.
Campus Mail vs. Post Office
I recommend that all paper mail sent to faculty (including "Alumni Record") be delivered through campus mail rather than the US Post Office.
Shutting Down Computers
According to "E-Magazine" on-line, every worker who shuts his or her machine down before heading out each night saves an average of $90 worth of electricity a year. The Department of Energy recommends shutting off your monitor if you aren't going to use it for more than 20 minutes.
Turn off all computers when not in use -- televisions and other plug-ins besides lights when these items are not in use or rooms remain unoccupied. My understanding is that the "plug-in" piece or sector of our electricity costs are substantial
Turning off Lights
Ask all faculty to turn off lights when they leave a classroom. I have been on campus at 9:00 pm on Saturday nights with all classroom lights ablaze.
At Rollins, we spend so much money on T-shirts! We get t-shirts for everything - events, programs, themed weeks, offices, etc. I cannot tell you how many shirts I have gotten over the course of my term at Rollins and I rarely wear any of them. If we stopped producing t-shirts for every program that comes up, we would save a substantial amount of money! There are also alternatives to t-shirts, such as hats, pens, key chains, etc. that do the same thing, but do not cost as much.
Encourage offices to purchase recycled toner cartridges (much cheaper).
Healthier Food at Events
Food is served at many events at Rollins College, and it is delicious. But it is often excessively luxurious. I suggest a greater reliance on vegetables, fruits, whole grains, cheese and crackers, and salads for faculty/staff gatherings & menu choices, and a decrease in use of beef, chicken, seafood and pastries .
I am also always alarmed at the waste at the events we (the entire campus) host. So much food left over/thrown away, and so much discarded plastic and styrofoam. Efficiency in this regard would also benefit our environment.
Electronic vs. Paper (Blackboard, Email, Printing)
Every department should be utilizing electronic letterhead. All that this entails is having each department letterhead converted into an image file that is embedded into a Word document. The employee will then type any letter into the Word document which includes the electronic letterhead and then he or she can convert the document into a Adobe .pdf file (which can no longer be edited) and send it via email to the recipient. This will save the college costs that are incurred from using FedEx, UPS or expedited USPS shipping for frequent mailings. Also, the recipient gets the instant gratification of receiving the correspondence immediately. If the sender still wishes to send the printed letter as well, it can now be sent via USPS first class mail which only costs 42 cents.
Have students turn in their assignments electronically vs. on paper.
I suggest that all invitations and announcements be emailed to everyone rather than printed [usually on cardstock] and mailed [in envelopes] to everyone on campus. Print budgets would probably be significantly reduced.
I suggest that all faculty use Blackboard to post syllabi and assignments and avoid using paper altogether.
Ask faculty to be conservative on making copies for their classes. I've seen some faculty copy entire books or exceeding long chapter for their students. With technology and the reserve process in the library, the copying cost could be greatly reduced. You could also request that IF they need to make copies, they do two sided copies.
Free subscription to magazine
There is a magazine that many of us on campus utilize titled, College Planning & Management (which is also a free subscription!) that provides a limitless supply of ways to cut costs and be more energy efficient (http://www.peterli.com/cpm).
In fact the current issue is all about this very subject: http://www2.peterli.com/cpm/resources/articles/archive.php?article_id=2088.