Code of Community Standards

Philosophy

Rollins College is an educational environment dedicated to fostering intellectual achievement, personal development, and social responsibility. We believe that students are nurturing these opportunities through their academics, yet the College recognizes that students will be learning just as much from their experiences outside of the classroom. Given this understanding, the College has developed The Rollins Honor Code which aligns the Academic Honor Code and the Code of Community Standards. The Rollins Honor Code states:

As a Rollins College Student I commit to upholding the values of honesty, trust, and respect academically and in all of my social relations. I will act with integrity and strive to embody the highest ideals of global citizenship and responsible leadership.

The Rollins Honor Code was created to act as an overarching statement of honor, which speaks to the philosophy that “honor” is holistic in nature embodying both academic and social responsibility. It is the hope that The Rollins Honor Code will assist students in upholding and valuing honesty, trust and respect in all aspects of their lives at Rollins College.

Code of Community Standards Philosophy

Throughout their college education, students will be developing values that translate into responsible behavior. In an effort to guide students through this period of development, as well as to maintain standards that ensure the welfare and safety of the College community, Rollins College establishes this Code of Community Standards. The basic principles of the Code of Community Standards are rooted in the beliefs of the Rollins Honor Code. You will continue to see themes of trust, respect, and honesty, as well as fairness and responsibility, throughout this document.

Some Important Definitions

Throughout this document, you will see some language that will be used to clarify and explain College policies and procedures. Before you read, please take a look at some important terms that help define the scope of the policies within this document.

  1. The term “College” means Rollins College.
  2. The term “student” is defined as any person who is admitted, enrolled or registered for study at Rollins College for any academic period. Persons who are not officially enrolled for a particular term but who have a continuing student relationship with, or an educational interest in Rollins College, are considered students. A person shall also be considered a student during any period while the student is under suspension from the College or when the person is attending or participating in any activity preparatory to the beginning of school including, but not limited to, orientation and residence hall check-in.
  3. The term “College official” includes any person employed by the College, performing assigned administrative or professional responsibilities.
  4. The term “member of the College community” includes any person who is a student, faculty member, staff member, or College official.
  5. The term “College premises” includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the College.
  6. The term “organization” means any athletic team or any group/association of persons who have complied with the formal registration requirements for the College.
  7. The term “Conduct Educator” means a College official designated on a case-by-case basis by the vice president for student affairs to adjudicate alleged infractions in an Educational Conference or an Administrative Hearing. Nothing will prevent the vice president for student affairs from authorizing the same conduct educator to impose sanctions in all cases.
  8. The terms “Review Officer” and/or “Appellate Officer” means any person or persons authorized by the vice president for student affairs to consider a review or an appeal. Decisions of the Review Officer or Appellate Officer are a recommendation to the vice president for student affairs.
  9. The term “policy” is defined as the written regulations of the College as found in, but not limited to, the Code of Community Standards, Guide to Residence Hall Living, and the catalogues and student handbooks of each program.
  10. The term “residence hall” is defined as any College owned/operated student housing facility.

The Authority of the Vice President for Student Affairs

The vice president for student affairs, in consultation with College governance, shall develop policies for the administration of the Community standards & responsibility program and procedural rules for the conduct of hearings that are consistent with provisions of College policy. The vice president for student affairs may designate a College official to act as his/her designee.

Expectations for Behavior

The College is not responsible or liable for student off-campus events or behavior. However, in the interest of protecting students from harm, the College does reserve the right to take action in response to behavior off campus that violates College expectations and policies.

As responsible members of the Rollins College community, students and student organizations are expected to know College policies and procedures and exemplify behavior that embodies the mission and vision of the College. Whether a student is participating in Fox Day activities on the quad, studying in another country, or competing in an athletic event at a neighboring university, he or she is a representative of the College and is expected to behave in a way that makes us all proud to be Tars.

A Community of Trust and Respect

Rollins College strives to be a community built on trust and respect. When that trust and respect is broken, we are all affected by its impact. There are some specific behaviors that infringe on our community of trust and respect that the College has an obligation to address. These include, but are not limited to:

Abuse (Physical, Mental, or Verbal)

Rollins College does not tolerate the physical, mental, or verbal abuse of any person. When a student bullies, intimidates, degrades, demeans, threatens, or otherwise interferes with another person’s rights or comfort, the college considers that abuse and action will be taken to end the abusive behavior. When a student causes harm to himself/herself or another, or when a student helps someone else cause harm, the college may need to intervene to protect individual and community safety.

Cruelty to domestic or wild animals is also prohibited, including, but not limited to, abandonment, torturing, causing bodily harm, or causing death.

Damage to Property & Vandalism

Students are expected to treat College property and the property of others with respect. Damage and vandalism to personal property of others or College property will not be tolerated.

Discrimination & Hate-Motivated Offenses

Rollins College seeks to foster a safe environment conducive to learning and the free exchange of ideas. Rollins College does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs, admissions policies, financial aid, employment, or other school-administered programs.

There are two elements to a hate-motivated offense. First, the conduct is directed at an individual(s) on the basis of that individual(s) being in, or being believed to be in a protected class. Second, the conduct is intended to intimidate or injure the individual(s). This injury could result in physical, mental, or emotional harm. Hate motivated offenses compromise the integrity of the Rollins College community and will not be tolerated.

Rollins College seeks to foster a safe environment conducive to learning and the free exchange of ideas. Rollins College does not limit constitutionally protected speech. Rollins College, however, is steadfast in its intolerance for hateful behavior that is directed at an individual or group with the motivation of causing harm. Hate speech can be images and words that reinforce bias and bigotry of all forms. College administrators have the right to speak out against and condemn hate speech. This position is a constitutionally permitted exercise of the College’s authority to educate and discipline its students.

Disruptive Behavior

Behavior that impedes the safety of community members, interferes with the educational process, or hinders the administrative function of the College will not
be tolerated. In a classroom setting, disruptive behavior is defined as behaviors that hamper the ability of the professors to teach and the students to learn. In an effort to build a community of trust and respect, students should express themselves in a manner that is responsible, situationally appropriate, and respectful of the rights and privacy of others. Specific expectations for classroom behavior are outlined in your course syllabus.

Hazing

Hazing is a dangerous, mean-spirited, and hurtful way to condition a person or people for initiation, membership, or affiliation into a group or organization. Hazing can be physical or mental in nature. Rollins College does not tolerate hazing activities of any kind.

The Chad Meredith Act makes dangerous hazing a crime in Florida. The bill, named for a University of Miami freshman who drowned in a campus lake while trying to join a fraternity in 2001, makes hazing that results in serious injury or death a felony punishable by up to five years in prison, even if the victim consents.

The College abides by Florida state laws regarding hazing. The law states that the following practices will not be permitted:

  • Any action or situation which recklessly or intentionally endangers the mental or physical health or safety of a student for purposes including, but not limited to, initiation or admission into or affiliation with any organization operating under sanction of a postsecondary institution
  • Pressuring or coercing a student into violating state or federal law
  • Brutality of a physical nature, such as whipping, beating, branding, exposure to the elements, forced consumption of food, liquor, drug, or other substance
  • Any other forced physical activity which could adversely affect the physical health or safety of the student
  • Any activity which could subject the student to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct which could result in extreme embarrassment, or any other forced activity that could adversely affect the mental health or dignity of the student

The above activities are considered hazing, whether the student who is the subject of hazing agrees to participate or not. The hazing policy applies to students and other persons associated with any student group, team, or organization. 
Additional guidelines and resources about hazing can be found at ncaa.org, fipg.org, and hazingprevention.org.

Sexual Misconduct & Harassment

Rollins College is committed to creating and maintaining a safe, healthy, and respectful community in which students, faculty, and staff can work together in an atmosphere free of discrimination based on their sex, gender identity, gender expression, and sexual orientation.

Title IX of the Education Amendments of 1972 prohibits discrimination on the basis of sex in any federally funded education program or activity. In response to this law, Rollins College has created The Office of the Title IX Coordinator. The Title IX coordinator leads Rollins’ efforts to prevent and respond to sex and gender based discrimination.

Any member of the Rollins community who is affected by sexual misconduct or violence is encouraged to immediately notify law enforcement and/or seek immediate medical attention. All individuals are encouraged to make a prompt report to the College so that the College can take appropriate action to eliminate the harassment, prevent its reoccurrence, and address its effects. Confidential support and assistance is also available on and off campus.

The full Title IX: Sexual Misconduct and Harassment Policy can be found at rollins.edu/sexual-misconduct/title-IX-policy. Violations of this policy that fall under the definition of sexual misconduct and harassment will follow the procedures outlined in the Title IX Policy, rather than the procedures listed below.

The Office of Community Standards & Responsibility works in partnership with the Office of the Title IX Coordinator when a student is found responsible for violating the Sexual Misconduct and Harassment Policy. Responsible students may be assigned one or more sanctions listed in this document.

A Commitment to Honesty

An integral part of a college education is developing a strong moral compass that guides students’ decision-making. The goal of Rollins College is to graduate students who are responsible global citizens and who actively hold themselves and others to a higher standard. The common theme of the following policies is the College’s expectation that students are making a conscious choice to behave honestly and represent Rollins in a positive way.

Falsification

The College expects students to be truthful and honest in all interactions. Providing false information hinders the College’s ability to operate effectively and keep members of our community safe. This expectation of honesty applies not only to face-to-face conversations, but also to written documentation provided to the College. Students are frequently asked to fill out paperwork, such as applications, drop/add forms, and parking decals. Misrepresenting information on any document will not be tolerated.

Identification Cards

At Rollins, an identification card (R-Card) is given to each student and should be carried at all times while on campus. This allows faculty and staff to easily identify students, and it will be requested when students are interacting with different offices on campus.

An R-Card is used for more than just identification. It gives students access to their residence hall, allows students to purchase food using their meal plan, and is used to check out books from the library, among other things. When students allow someone else to use their R-Card, it can have major repercussions when it comes to safety and security, and it will not be tolerated.

Another component of this policy is that a student should accurately represent himself/herself with government-issued identification. Rollins College abides by the laws of the State of Florida, which state that the possession, use, manufacture, or sale of a falsified government-issued ID is illegal. The State of Florida considers fake identification cards as felony offenses.

Motor Vehicles

Rollins College is a part of the larger Winter Park community, and many people travel through our campus daily. In order to protect our campus and to be aware of who is here, Rollins requires students to register their motor vehicles with campus safety. Students are expected to comply with Rollins Parking and Traffic Regulations as well as city and state laws. More information about Rollins Parking and Traffic Regulations can be found at rollins.edu/campus-safety/traffic-parking.

Posting & Solicitation

Rollins College supports allowing students and registered student organizations to post flyers, banners, and other forms of publicity to communicate their activities, services, and ideas. This support must be balanced with the need to provide a visually pleasing and organized setting for the campus community to receive such communication. The college has created a posting and solicitation policy that outlines the guidelines for posting on campus. This policy can be found at goo.gl/FzIQdG.

Theft or Unauthorized Possession

Just as students expect others to not take their belongings, Rollins College expects that students will be respectful of other’s personal property and the property of the College. As a community, Rollins does not tolerate theft, attempted theft, or possession of stolen items.

Use of Rollins College Name or Symbols

In order for Rollins College to protect itself and its brand from misrepresentation, no student or student organization may use the Rollins College name, seal, symbols, logos, slogans, or songs without written authorization from the vice president for student affairs.

An Expectation of Responsibility

Learning to behave responsibly is a critical component of students’ college education. While in college, students will be faced with many situations that challenge their values, beliefs, and character. These situations offer great opportunities for learning and personal growth. Part of becoming a responsible adult is being able to weigh risk and reward and make the choice that has the most positive outcome. Rollins College expects students to own the choices that they make and the consequences that come with those choices.

Another part of being a responsible adult is empowering others to make good decisions. As a member of the Rollins community, students are expected to be a positive influence on their peers and should encourage them to behave responsibly. The College recognizes there are times that students or their peers may make a poor choice. One poor choice does not have to lead to more poor choices – students always have the option of asking for help to prevent further poor choices or a negative event from occurring.

Alcohol

A large factor in decision-making for college students involves the use of alcohol. Often, alcohol use leads to further poor choices, specifically in regards to illegal substances, abuse, hazing, and sexual misconduct and harassment. It is the College’s expectation that students who choose to drink are making those decisions with thoughtful consideration and are guided by the law, common sense, and the information about how alcohol use can impact both students and those around them. Regardless of age, excessive drinking and intoxication will not be tolerated.

The College abides by Florida State laws regarding alcohol. These include:

  • Individuals under the age of 21 may not possess and/or consume alcohol
  • Individuals may not sell, give, or serve alcoholic beverages or permit alcohol to be served to persons under 21
  • Individuals may not drive with a blood alcohol level of 0.08% or more
  • Individuals may not possess open containers of alcohol, including secondary containers (i.e. cups or water bottles) on a street, sidewalk, or in a park. This applies both on and off campus.

Student-athletes must comply with additional alcohol policies. The College abides by NCAA recommendations and best practices regarding alcohol. These include:

  • No athlete shall report for physical activity or remain in practice, play, or competition while having an alcohol concentration of .04 or greater. Furthermore, no athlete shall compete within forty-eight (48) hours after alcohol usage.
  • No athlete shall use alcohol while in practice, play, or competition.

There are certain locations and instances in which possession and consumption of alcohol is not permitted on campus. These include:

  • Buildings that are designated as first-year buildings (McKean, Rex Beach, Strong Hall Buildings 220 and 221, Ward)
  • A room/apartment where all assigned residents are under the age of 21
  • Public spaces in a residence hall (lounge or lobby spaces, restrooms, hallways, etc.)
  • Times when the residence hall is not officially open – before the official residence hall opening and after the official residence hall closing
  • During orientation, winter break, and intersession

Students often ask how possession of alcohol is determined. These are some questions a conduct educator may ask to determine whether a student is in possession of alcohol:

  • What is the location and the quantity of the alcohol?
  • Is the student able to exercise control over the situation?
  • How many students voluntarily take responsibility, and can they attest which students are not in violation?

The College is concerned about students who binge drink or rapidly consume alcohol due to the serious risks associated with this behavior. For student safety, drinking games, common sources of alcohol, or non-traditional sources of alcohol, such as kegs, beer balls, and powdered alcohol (“palcohol”) are not permitted. Displays of empty alcohol containers often promote or glamourize excessive drinking. Empty alcohol containers may also be viewed as evidence of consumption and are not permitted.

When students meet with a conduct educator to discuss their alcohol use, part of the discussion will be about involving parents or guardians in the conversation. The College encourages students to be proactive rather than reactive and share information with their parent or guardian up front. In certain circumstances, parental notification will occur if a student is found responsible for violating the alcohol policy. The College will help students navigate how to have a conversation with their parents about their alcohol use.

Students who drink are susceptible to risks, such as addiction, accidents or injury due to impairment, overdose, and unpredictable or violent behavior. Therefore, regardless of age or legal standing, students who are at academic/personal risk due to alcohol or other drugs, become over-intoxicated, or suffer medical consequences such as blacking out should expect to discuss their alcohol use with a conduct educator and evaluate how their decisions may be impacting their academic and personal success.

Campus Facility Use

Access to Rollins facilities is limited to Rollins students, faculty, staff, registered student organizations, and authorized visitors. Unauthorized use of the facilities is not permitted.

Computer & Other Electronic Device Misuse

Technology is a critical component of the student experience. The College expects that students use technology in a way that is effective, purposeful, and responsible. Using technology responsibly can mean many things – how a student represents oneself online, how a student cites sources and respects intellectual property, and the way a student protects his or her identity from being stolen. The College believes students should be conscious of, and guardians of, their own online reputation and the digital dignity of the Rollins community. This means that students should not use digital resources for hateful rhetoric that is insensitive to the beliefs, cultures, or differences of others. Students should comply with all laws, license agreements, and contracts governing network, software, and misconduct in order to protect other’s rights and safety. It also means that students should not give out too much personal information online.

The College expects that students be cognizant of their actions when it comes to technology, and that they are mindful of how their actions can be detrimental or harmful to others. Bullying through misuse of social media or other forms of cyber-bullying will not be tolerated.

A link to the Rollins College full computer use policy can be found at goo.gl/R94jL4.

Event Guidelines

All student or student organization events, on or off campus, must be registered with the Center for Inclusion & Campus Involvement or the Office of Fraternity & Sorority Life and must be conducted according to the event and risk management guidelines. More information about these guidelines can be found at goo.gl/GsKQLK and will be explained in further detail on pages 15 of this document.

Fire Safety

Creating and maintaining a safe community is everyone’s responsibility. Fires pose a serious safety concern on college campuses. Students are encouraged to familiarize themselves with the fire evacuation plans of buildings they live in or frequent. It is the College’s expectation that students treat all fire alarms as if they are real (and not a drill), evacuate the building quickly, and cooperate with authorities at all times. Students who deliberately or negligently activate a false alarm, tamper with fire safety equipment, create a safety hazard, start a fire, or cause an explosion will be held accountable. This accountability can be financially, through a learning action plan/sanction, or both.

Fireworks, Explosives, Weapons, & Other Dangerous Items

Rollins College takes weapons and other dangerous items very seriously, as they pose a safety threat to our community. The possession, use, and/or sale of any weapons, ammunition, combustibles, fireworks, explosive devices, or any other substance or device designed or used to harm or threaten will not be tolerated on campus.

The College recognizes that weapons can be a broad term. Examples of weapons are rifles, pistols, BB guns, paintball guns, pellet guns, stun guns, chemical weapons, knives with blades more than four inches in length, slingshots, bows and arrows, and martial arts weapons. Toy and squirt guns often look very realistic and may be perceived by others as a weapon, leading to concerns for safety and potential police involvement. For this reason, simulated weapons in the form of toy or squirt guns are not permitted on campus.

It is important for students to protect themselves when it is appropriate and necessary. Personal defense spray is permitted in these circumstances. The College also encourages students to be proactive about their safety. The campus safety office is available to escort students when they are concerned about walking somewhere alone.

Please call them at 407-646-2999 if you need assistance.

Illegal Substances

Rollins College is committed to student safety and care. When students are using or abusing drugs, whether illegal or prescriptions that are being misused, they jeopardize their safety and are not practicing good self-care. The misuse of a mind or body-altering substance can negatively affect cognitive processes and may limit one’s ability to exercise good judgment and to learn effectively.

When a student chooses to engage in substance use or abuse it has the potential to negatively affect the entire community. The College expects all members of the community to comply with state and federal laws pertaining to illegal drugs. This means that the sale, manufacture, possession, distribution, and/or illegal use of controlled substances, drugs (including prescription drugs without a valid medical prescription), and/or drug paraphernalia is not permitted.

Even though a substance is not designed to be inhaled or ingested, the College recognizes that there are some substances that can be abused in this manner.

Intentionally or recklessly inhaling, ingesting, or making use of substances (e.g., nitrous oxide, glue, paint, etc.) in a way that will alter a student’s mental state will not be tolerated.

Student-athletes must comply with additional policies pertaining to illegal substances. The College abides by NCAA regulations regarding banned drugs. This includes, but is not limited, to all substances on the NCAA Banned Drugs List viewable at goo.gl/P1rYlF.

There can be significant consequences that accompany substance use. These consequences may include community probation for two years, removal from campus housing or relocation, suspension, or even dismissal.

The College’s primary concern is for student safety and well-being. Students are encouraged to seek help before community standards & responsibility has to get involved. Rollins has resources available to assist students with their substance use. Students who wish to speak to a confidential source can make an appointment with the Wellness Center by calling 407-628-6340.

Rollins College abides by the Drug-Free Schools and Communities Act, which supports programs that prevent the illegal use of alcohol, tobacco, and drugs. More information on this policy can be found at goo.gl/q1iXXd.

Laws (Federal, State, and Local) & Other Regulations

As responsible citizens, students are expected to comply with all local, state, and federal policies, statutes, laws, and ordinances. Criminal conduct involving the violation of local, state, or federal statues could also constitute a violation of policy and may result in College action even if this behavior is not prosecuted by public officials.

Student-athletes are expected to comply with all NCAA regulations. This includes the ban on gambling and sports wagering. More information about these regulations can be found on the Rollins Athletics website.

A determination will be made between community standards & responsibility and the athletic director or designee as to whether an NCAA regulation violation will be handled through the community standards process or by the appropriate coach or designee.

Requests or Orders

Students are expected to immediately and fully cooperate with college officials, Residential Life & Explorations student staff, law enforcement, and emergency personnel in the completion of their duties. Some examples of reasonable requests include providing an R-Card to a campus safety officers or resident assistant when asked, attending meetings requested by faculty or staff members, and complying with learning action plans, sanctions, or conditions.

Smoking & Tobacco Use

Rollins College recognizes that smoking poses significant health risks to members of the community and considers the needs and concerns of smokers and non-smokers alike in providing a healthy and safe living, learning, and work environment for all students, staff, faculty, and guests.

Smoking is permitted only in the designated campus smoking areas. A map of these can be found at rollins.edu/map.

Electronic cigarettes (“e-cigarettes”), personal vaporizers, or electronic nicotine delivery systems (“ENDS”) are considered to be devices that are used for smoking and are permitted for use only in the designated campus smoking areas.

The College abides by NCAA regulations regarding student-athlete usage of tobacco. The use of tobacco products by student-athletes is prohibited during practice, play, or competition.

Visitors

Students are welcome to bring visitors to campus. Students must assume responsibility for the conduct of their visitors. If a student’s visitor violates college policy, that student will be held accountable for their guests’ actions. If a student is having difficulty communicating expectations to their visitor, they should ask for assistance from staff or choose to limit who they invite into the community environment.

Community Standards, Other Offices, and Policies Regarding Expression and Association

Community standards & responsibility strives to maintain open communication and foster good relationships with all offices on campus. There are several offices that Community Standards works closely with, and other office’s policies are in accordance with the policies that exist in the Code of Community Standards.

Athletics

Community Standards partners with Athletics to ensure that all student-athletes are in compliance with both College policy and NCAA regulations.

The Student-Athlete Handbook includes policies that are specific to student-athletes and NCAA participation. These policies include information about banned drug and substance testing, safe harbor, and dietary supplement disclosure.

The Student-Athlete Handbook can be found at admin.xosn.com/fls/19500/Rollins_SAHandbook.pdf?DB_OEM_ID=19500.

Residential Living

The Guide to Residence Hall Living includes policies that are specific to the residence halls and residential organization houses on campus. These policies include information about room decorations, fire safety, quiet hours, guests, and more. Please review the Guide to Residence Hall Living if you are planning to live on campus or visit someone who does.

Student Organizations

Many students choose to get involved on campus by joining a club or an organization. Most student organizations are housed within the Center for Inclusion & Campus Involvement. There are specific guidelines that students must abide by when they are a member of an organization, especially as it relates to starting an organization, maintaining College recognition, registering and hosting events, and funding an organization. Please read more about these policies in the Center for Inclusion & Campus Involvement’s Student Organization Handbook.

Unrecognized Student Organizations

Student organizations are intended to promote responsible leadership and contribute positively to the campus and greater community. The College holds these organizations to a higher standard because we believe in their benefit and are committed to their success. Sometimes, students choose to enter into a group that does not reflect these values or standards set by the College. These kinds of groups are known as unrecognized student organizations.

Recognized student organizations have the support and resources the College can provide in order to ensure a safe and healthy experience for students. An unrecognized student organization does not receive the same resources, and therefore the College cannot guarantee a student’s safety when he/she participates in these group’s activities. A student who is a member of or who associates with any organization that does not adhere to the policies and regulations of Rollins College is considered to be in an unrecognized student organization. A student who participates in such a group is in violation of College policy.

The organizations known as Alpha Tau Omega (ATO) and Kappa Kappa Gamma (KKG) are not recognized by the College.

Fraternity and Sorority Life

Community standards & responsibility works closely with the Office of Fraternity & Sorority Life to ensure organizational compliance with all College policies. Despite ongoing education and training, there may be times when a fraternity or sorority is allegedly in violation of one or more of these policies. Community Standards must then determine if the organization is eligible to participate in the partnership process, or if the case must go to a hearing.

Information about the partnership process can be found at rollins.edu/student- affairs/community-standards/documents/partnerhship-process.pdf.

Assembly, Inquiry, and Expression

Students are free to express their opinions both publicly and privately. Students are free to support causes in any orderly manner, including organized protests which do not disturb the normal and essential functions of the College.

Students have the right to peacefully protest within the institution, so long as the health and safety of others is not compromised.

Students who interfere with the entering or exiting of institutional facilities, who interrupt classes or institutional operations, or who damage property are in violation of College policy and will be held accountable for their actions.

Even though the College retains the right to contact local law enforcement bodies, the institution may choose to instead impose its own disciplinary sanctions in cases of disorderly picketing and unpeaceful protests.

Every student has the right to be interviewed on campus by any organization that is recruiting at the institution and is permitted to be here. Reasonable conditions may be put in place to regulate the timeliness of these requests and to locate an appropriate space. Any student, group, or registered organization may protest against these organizations, provided that the protest does not interfere with any other student’s rights to have such an interview.

Students can read more about the procedures for demonstrations and rallies in the Rollins College Emergency Operations Plan, which is housed in campus safety.

Student Media

Student media are free to express ideas and viewpoints. The editors and managers shall not be prohibited from establishing and expressing editorial views because of student, faculty, administration, alumni, or community disapproval of content. All student media communication shall explicitly state in the publication or broadcast that the opinions expressed are not necessarily those of the institution or its student body.

All student media policies must be in compliance with FCC laws, Associated Press journalistic practices, and College policies and procedures.

All student media are required to be registered with the Center for Inclusion & Campus Involvement on an annual basis. There are some specific components that student media groups must include in their registration process, such as an organization constitution/statement of purpose, stylebook policies (including safe harbor and FCC guidelines for radio), and editorial, advertising/underwriting, and business policies.

The College believes that the student media contribute to the educational mission of the institution, although the views and ideas presented may not represent the institutional perspective. Advisors provide input and feedback to aid the decision-making process while allowing for free press. Decisions with regards to the internal policies and practices of each organization are based on the mission of the College.

Campus Safety

Community standards & responsibility receives reports from the campus safety office and determines whether or not the individuals in the report will be charged with violating College policy. Community standards & responsibility also works with campus safety to ensure compliance with federal legislation, including the Jeanne Clery Disclosure of Campus Security and Crime Statistics Act. More information about Clery compliance can be found within the Annual Safety and Fire Safety Report.

Judicial Checks

During the course of the year, many offices on campus will contact community standards & responsibility to inquire about a student’s judicial status. Some of these offices may include:

  • Athletics
  • Center for Career & Life Planning
  • Center for Inclusion & Campus Involvement
  • Center for Leadership & Community Engagement
  • Office of International Programs
  • Office of the Vice President for Academic Affairs & Provost
  • Residential Life & Explorations

A student’s judicial standing has the potential to affect many privileges, including, but not limited to, the ability to participate in immersion experiences, study abroad, obtain an internship, live in certain residence halls, become a Resident Assistant or Peer Mentor, and hold a leadership position within a student organization. Community standards & responsibility recognizes the impossibility of anticipating every circumstance under which a student’s privileges may be revoked due to judicial standing. The final decision regarding these privileges lies with the office granting the privilege.

A Commitment to Fairness

Rollins College is committed to providing a fair process for students who become involved with community standards & responsibility. A fair process ensures that students have an opportunity to understand how they may have violated college policy, as well as the opportunity to explain their involvement, if any, in that event.

It is important to note that the student conduct process purposefully differs from the legal process. The student conduct process is educational in nature and embraces the language and spirit of student development. The student conduct process is not bound by court timelines, external rules of evidence, confrontational discourse, or a burden of proof “beyond a reasonable doubt” used in the court system.

What is an educational conference?

An educational conference is a meeting between a student and a trained conduct educator. An educational conference is used in cases where the misconduct is minor and the student has no prior conduct record. It may also be used when community standards & responsibility has received information about an event that has not yet taken place and where a policy violation is likely to occur.

In order to determine if misconduct is minor, community standards & responsibility weighs the severity of an incident or event based on the following criteria:

  1. The impact that the incident or event has or may have on the student and the community,
  2. The likelihood that the incident or event will have a lasting negative effect on the student’s ability to succeed at Rollins, and
  3. College precedent for the violation(s) and/or potential violation(s).

It is the expectation of Rollins College that an educational conference will only be used once during a student’s tenure at Rollins. Any future policy violations will go through the formal hearing process unless referred for mediation by community standards & responsibility. An educational conference will not be a part of a student’s official conduct record, however, the incident or event will be documented within community standards & responsibility.

The goal of an educational conference is to prevent potential misconduct and/or to address misconduct that may have already occurred. The educational conference is an opportunity for students to take accountability for their actions and discuss ways in which they can improve their decision-making. It is the College’s expectation that students are being honest with the conduct educator so they can benefit from the conversation.

A finding of “responsible” in the educational conference process may result in a learning action plan. More information regarding learning action plans can be found starting on page 23.

What is a hearing?

A hearing differs from an educational conference in some specific and significant ways. A hearing is considered to be a more formal conduct process with the conduct educator. It is reserved for cases where misconduct is more severe, the impact on the campus community may be more significant, a student has a prior conduct record, and/or community standards & responsibility deems it necessary to address a violation through this process.

A hearing is also meant to educate. However, it may result in more severe sanctions than that of an educational conference. A finding of “responsible” from a hearing will result in the student having a conduct record. This can affect a student’s ability to study abroad, obtain an internship, or hold a student leadership position, depending on the severity of the sanction(s). More specific information about judicial checks can be found starting on page 17.

A finding of “responsible” in the hearing process can result in a sanction(s) that may escalate up to suspension or dismissal from the College. More information regarding sanctions can be found starting on page 23.

The educational conference and hearing processes

Community standards & responsibility may receive information informally when a faculty, staff member, student, or community member expresses concern about an incident or an event. community standards & responsibility also receives information formally through an incident report.

Any member of the College community may file an incident report against any student for misconduct. Incident report forms may be found on the Rollins College community standards & responsibility website and shall be directed to community standards & responsibility. All reports should be submitted as soon as possible after the event takes place, preferably within twenty-four hours of the incident. Community standards & responsibility may review the information presented, as well as conduct or initiate an investigation to determine if the charges have merit and/or if they can be disposed of administratively. If the charges are not determined to have merit, there will be no subsequent proceedings.

Any Rollins College student can be called into community standards & responsibility for an educational conference, regardless of whether an incident report has been filed or not. A student may also request an educational conference if there is a concern they would like to discuss. However, an incident report must be filed in order for a student to be charged and participate in the hearing process.

Community standards & responsibility may notify an individual or organization by letter and/or email to request their attendance at an educational conference or a hearing. Students typically have three days to respond to this notification. However, community standards & responsibility may deem it necessary to extend or lessen the deadline depending on the severity of the incident. It is the College’s expectation that students regularly check their campus email, and if they experience any difficulties, contact Information Technology in the Olin Library to address their issue.

Students are expected to respond to community standards & responsibility and to attend their educational conference or hearing. If a student does not respond to the request for an educational conference or a hearing, the College may choose to proceed in one of two ways:

  • A student who does not respond to a request for an educational conference may be charged with violating the Requests or Orders policy and may go through the formal hearing process.
  • A student who does not respond to a request for a hearing will have their hearing held in abstentia. This means that community standards & responsibility will conduct a hearing using only the information they have already received about the incident.

If the College chooses to hold a hearing in absentia, the student will lose the ability to provide new information or other relevant facts not brought out in the original hearing.

When a student attends an educational conference or a hearing, they will meet with a conduct educator. Conduct educators are college personnel who are trained to critically examine a student’s decision-making process, recognize examples of good judgment, and hold students accountable for incidents of poor judgment.

The conduct educator will discuss several important points with the accused student prior to holding an educational conference or a hearing. The conduct educator may:

  • Explain the charge(s) or the event that is causing concern
  • Explain the students’ rights
  • Obtain the student’s response to the charge(s)
  • Discuss all aspects of the educational conference or hearing process
  • Offer support and assistance in preparing for the educational conference or hearing

What rights do students have in these processes?

Students are afforded specific rights in the conduct process. Those rights are explained in detail below:

1. Proceedings will be conducted in private.
During an educational conference or a hearing, the student and the conduct educator will discuss the specific details of the incident or the cause for concern. This conversation is meant to be private, so the student can feel comfortable sharing any personal information that he/she wishes to divulge.

2. Students may be accompanied by an advisor.
The student has the right to bring an advisor for moral support. This advisor must be a Rollins College student, staff member, or faculty member. community standards & responsibility will also allow a parent to serve in the advisor role. The accused student may request that special permission be given by the director of community standards & responsibility, in the director’s sole discretion, for an advisor who does not meet the listed criteria.

The advisor does not speak on behalf of the student, but rather allows the student to be more comfortable and provide guidance when sharing information with the conduct educator. It is the College’s expectation that the advisor be respectful of the conversation that is occurring between the student and the conduct educator. The conduct educator may ask the advisor to leave if he/she hinders the student’s ability to explain him/herself in the conversation.

3. Students may have witnesses appear on their behalf.
Witnesses will be present only to give their statement and answer questions for the conduct educator.

If the student or the conduct educator deem it necessary, a witness/witnesses may be asked to attend the educational conference or hearing to provide context or clarification. During an educational conference or hearing, the conduct educator asks the student questions about his/her choices and decision-making in a given incident or situation. The conduct educator will also be asking questions of any witnesses who appear. If the student wishes to ask questions of any witnesses, those questions must first be approved by the conduct educator.

A witness will only be present during his or her own statement and for additional questioning. If appropriate, the witness may be asked to wait outside the room for the entirety of the educational conference/hearing in case additional information is needed. Additionally, if necessary, relevant witnesses may be questioned by the conduct educator outside of the educational conference or hearing.

4. Students have the opportunity to present evidence or submit documents for consideration by the conduct educator.
The student and/or the conduct educator may bring additional documentation or information for review. Documentation or information should be relevant to the incident or conversation at hand, and should be readily available at the time of the educational conference or hearing. It will be at the discretion of the conduct educator to consider information that is brought forward after the educational conference or hearing.

5. Students may choose not to answer any or all of the questions posed by the conduct educator.
The student has the right to not answer any or all of the questions posed by the conduct educator. However, community standards & responsibility always encourages students to participate in the conversation. The less a student shares with the conduct educator, the more likely it is that the conduct educator will have to rely on other information to come to a finding.

6. It is a violation of College policy to provide falsified information during an educational conference or a hearing.
If a student is to be found falsifying information, the student will be charged with a violation of the Falsification policy. It is the College’s expectation that students are always being truthful with the conduct educator.

Once the conduct educator has discussed the above items with the accused/charged student, the student may decide to proceed with the educational conference or hearing at that time. If the student needs more time to prepare for his/her conduct process, the student and the conduct educator will choose another time to hold the educational conference or the hearing.

The conduct educator reserves the right to set the timeline as to when an educational conference or a hearing is held. This is to ensure that the process is taking place in a timely manner.

Other guidelines

There are additional guidelines that a conduct educator and students must abide by in order to ensure a fair, unbiased, and timely process. These guidelines are:

  • Admission of any person to the educational conference or hearing shall be at the discretion of the conduct educator.
  • In a process involving more than one accused student, the conduct educator may hold separate educational conferences or hearings.
  • All procedural questions are subject to the final decision of the conduct educator.
  • Any educational conference or hearing may be postponed, recessed, or continued at the discretion of the conduct educator.
  • The use of a tape recorder will be reserved for more serious offenses that could result in a student’s dismissal from the residence hall, their suspension, or their expulsion. If the violation is a repeat offense, the hearing may be recorded. The recording will not include deliberations. The recording will be the property of the College and may be maintained in the student’s conduct record.
  • Students will not be permitted to use their own tape recorder or any other device to record their educational conference, hearing, or Responsible Action Protocol meeting.
  • The conduct educator’s determination is made on the preponderance of presented evidence of whether it is more likely than not that the accused student violated College policy.
  • After the educational conference or hearing, the conduct educator will determine whether the student has violated College policy.
  • The conduct educator or a designee will notify the accused student/organization in writing of his/her findings, learning action plan, sanctions, or conditions and the review or appeal process in a timely fashion.
  • The College recognizes the impossibility of anticipating every circumstance under which disciplinary authority of the College must be exercised. The College also recognizes the possibility that compelling circumstances may require that certain procedures normally afforded students be suspended. To facilitate the prompt adjudication for a campus disciplinary matter under such circumstances, the vice president for student affairs, or designee, shall hold an educational conference or administrative hearing. The student’s procedural rights shall remain in effect.
  • The College will, upon written request, disclose to the alleged victim of any crime of violence as defined by federal law, or a nonforcible sex offense, the report on the results of any disciplinary proceeding conducted by the College against a student who is the alleged perpetrator of such a crime or offense with respect to such crime or offense. If the alleged victim of such crime or offense is deceased as a result of such crime or offense, the next of kin of the victim will be treated as the alleged victim.

If a student has any questions about the additional guidelines listed above, he/she should always ask the conduct educator for guidance and clarification.

Decision Letter

Once an educational conference or a hearing is complete, the conduct educator must consider all of the information that he/she has received about the incident at hand and must hold students accountable for their actions. If the College is responding to an incident report, the educational conference or hearing will result in a student being found responsible or not responsible for violating College policy.

This information will be communicated to the student in a written decision letter. Decision letters are emailed to students at their Rollins email address. In some cases, the conduct educator may also deem it necessary to discuss the decision via phone or in person. The conduct educator will make that determination and will contact the student appropriately.

Learning Action Plans, Sanctions, and Conditions

If a student is found responsible for violating College policy, the decision letter will also include an assigned sanction(s). It is important to note that depending on the type of conduct process the student is participating in, sanctions can vary in language. Below is the terminology used for each conduct process:

  • If a student is found responsible through an educational conference, the student will be assigned a learning action plan.
  • If a student is found responsible through the hearing process, the student will be assigned a sanction(s).
  • If a student chooses to participate in the Responsible Action Protocol (see page 32 for details), the student will be assigned a condition(s).

Learning action plans, sanctions, and conditions are designed to be educational in nature so that students can learn from their experiences. They are tailored to the individual student and are determined after consideration of several factors, including, but not limited to: a student’s prior conduct history, the nature and severity of the incident, the student’s willingness to accept responsibility for their actions, the need to bring an end to the violation, and College precedent for the violation.

When a case involves a student-athlete, the conduct educator will collaborate with the athletic director or designee to determine the appropriate learning action plan or sanction(s) pertaining to athletics.

A student will not have a conduct record if they are found responsible during an educational conference or accept responsibility within the Responsible Action Protocol, but this is only upon successful completion of a learning action plan or a condition(s). The conduct educator or his/her designee will have the sole discretion to determine if a learning action plan or condition has been successfully completed. Due to the formal nature of a hearing, sanctions will be recorded within a student’s educational record.

Potential learning action plans, sanctions, or conditions are listed below. All sanctions are applicable to individuals, student organizations, academic groups, and athletic teams. It is important to note that more than one learning action plan, sanction, or condition may be assigned for any single violation.

1. Alcohol Education Group This education may consist of an online course or educational session(s) with the Wellness Center. This education is designed to assist students in making healthy lifestyle choices. There is a fee associated with this sanction.

2. Anger Management Training This training consists of educational sessions with the Wellness Center to address appropriate ways to express feelings of anger or frustration. There is a fee associated with this sanction. This may also consist of a written Anger Management Training Workbook that must be completed and submitted to the Office of Community Standards & Responsibility by the due date. Upon submission, a follow-up meeting with a member of the Office of Community Standards & Responsibility may be scheduled to individually discuss this training.

3. Athletic Sanctions These sanctions apply only to student-athletes in their practice, play, and competition.

  • a. Athletic Warning – A notice in writing to the student that he or she is violating or has violated College policy and that continuation or repetition of similar misconduct may be cause for further disciplinary action and more severe sanctions as it pertains to athletic participation.
  • b. Athletic Probation – A notice to the student that he or she has restricted use of athletic services or facilities for a prescribed period of time.
  • c. Athletic Suspension – Suspension from competition and/or practice for a prescribed period of time, relative to the violation and/or number of violations.
  • d. Athletic Dismissal – Dismissal from the team. The Athletic Department may recommend to the Office of Financial Aid that the grant-in-aid not be renewed for any succeeding academic years.

4. BASICS Completion of BASICS (Brief Alcohol Screening and Intervention for College Students). BASICS is a two session, non-punitive, individual program offered through the Wellness Center. The counselor administering the program may determine that an additional session is necessary to address any further information or concerns. There is a fee associated with this sanction.

5. Bystander Intervention Training A training conducted by College facilitators that is designed to educate and empower students to speak up or assert influence in a difficult or dangerous situation.

6. CASICS Completion of CASICS (Cannabis Screening and Intervention for College Students). CASICS is a two session, non-punitive, individual program offered through the Wellness Center. The counselor administering the program may determine that an additional session is necessary to address any further information or concerns. There is a fee associated with this sanction.

7. Computer Privileges Restriction Loss or restriction from College computer mainframe access or privileges for a stated period of time.

8. Course Transfer or Removal Removal or withdrawal from academic courses without academic credit or tuition refund. This may include being transferred to another class(es) or section(s), or being placed in an independent study if available. Otherwise, the student forfeits the class without academic credit or tuition refund.

9. Deferred Sanction When significant mitigating factors are present, one or more sanctions may be deferred (delayed) for implementation. Additional sanctions may be imposed for any new violations, which occur during the deferred period.

10. Disciplinary Warning Disciplinary Warning is for a designated period and includes the probability of more severe disciplinary sanctions, which may include community probation or suspension from the institution if the student is found violating the specified policy during the warning period.

11. Diversity and Inclusion Training This training, presented by the Center for Inclusion & Campus Involvement (CICI), includes information about values congruence, identity development, and addressing issues of perception within the greater community.

12. Educational Bulletin Board/Flyer Design, research, and create a bulletin board or educational flyer on a specific topic assigned by community standards & responsibility.

13. Educational Research/Reflection The assignment of one or more relevant texts or books with an associated writing component. This may include a research paper, a reflection paper, and/or an essay. The topic, length, and source determinations will be made at the discretion of the conduct educator. Specific guidelines will be outlined in the sanction letter.

14. Educational Service Completion of a determined number of hours of educational community service. The conduct educator reserves the right to assign this service to the appropriate office or community partner. Specific guidelines and hours will be outlined in the sanction letter.

15. Empathy and Compassion Building Group This group is conducted by the Wellness Center, and is intended to give students the tools to identify and understand another person’s situation, feelings, and motives. The frequency and duration of this group is at the discretion of the counselor(s) involved. There is a fee associated with this sanction.

16. Ethics Training A written Ethics Training assignment must be completed and submitted to the Office of Community Standards & Responsibility by the sanction due date. If necessary, a meeting with a member of the Office of Community Standards & Responsibility may be scheduled to individually discuss this training.

17. Group Participation Required attendance at a weekly group offered by the Wellness Center that is designed to help students reduce/moderate their drinking and/or drug use. There is a pre-group, individual session that is used as an intake and overview of group expectations. There is a fee associated with this sanction.

18. Know the Code Worksheet This worksheet is intended to teach students more about the Code of Community Standards and to reflect on any policy violation(s) that he/ she may be responsible for. Students are required to complete this worksheet on their own – those who are found to plagiarizing another student’s Know the Code will be charged with Falsification and are subject to additional learning action plans or sanctions.

19. Letter of Apology A written apology reflecting an understanding of the inappropriateness of the student’s actions and the impact it had on the letter’s recipient.

20. No Contact Order The Dean of Students’ Office or the Title IX Office may determine that a No Contact Order is necessary to ensure that students’ contact and communication is restricted to prevent further potentially harmful interaction. Information about the No Contact Order will be issued by the dean of students, the Title IX coordinator, or a designee.

21. Online Sexual Misconduct and Harassment Courses The student is required to complete a series of online courses pertaining to sexual misconduct and harassment education. Login information and instructions will be emailed to the student.

22. Parental Notification Written notification to parent/guardian concerning a specific incident, outcome, and appropriate sanction. Notification will be in accordance with FERPA regulations.

23. Party Plan The student is required to develop a written plan identifying how he/ she will manage any future parties at his/her residence to ensure compliance with all state and local laws. This plan should include such topics as (but not limited to): advertisement, handling unwanted guests, confirming identification, ensuring that underage students are not consuming alcohol, and a safety plan if assistance is necessary. Additional guidelines will be outlined in the sanction letter.

24. Privilege Restrictions Loss of specific privileges at the discretion and determination of the conduct educator. Such restrictions may include, but are not limited to:

  • a. Prohibited attendance at athletic, social, or organizational events, including social functions, group meetings, and student organization or club events. This includes fraternities and sororities.
  • b. The ability to be a member of an organization.
  • c. Housing for a designated period.
  • Prohibited from hosting visitors.
  • Prohibited from participating in a College ceremony or event, including, but not limited to, commencement/graduation, fraternity or sorority recruitment, Greek Week, fraternity or sorority formals, or other College-sponsored events or activities.

25. Probationary Review Meetings This sanction is a typically a component of being on Community Probation, but the conduct educator may deem it appropriate in other circumstances. The Office of Community Standards & Responsibility will connect the student with the appropriate college staff or faculty who can provide insight or education around the impact of the student’s violation(s) and appropriate ways to respond to similar situations in the future. The frequency and duration of these meetings is at the discretion of the conduct educator. Specific guidelines will be outlined in the sanction letter.

26. Program Presentation Plan, implement, and present an educational program on a specific topic.

27. Recommended Mediation A recommended sanction to assist a student with interpersonal skills. Mediation is a process in which a neutral third party works with disputants to attempt to achieve a lasting and mutually satisfying outcome to the dispute. Since successful mediation requires participation by consenting parties, this sanction can only be recommended, although this recommendation will remain a part of the student’s disciplinary record. The Office of Community Standards & Responsibility will recommend an appropriate party to lead this mediation.

28. Reflection Paper Reflective paper on a specific incident and its impact on the community. Specific guidelines will be outlined in the sanction letter.

29. Research Paper Research paper on a specific topic citing at least three sources. Specific guidelines will be outlined in the sanction letter.

30. Residence Hall Dismissal Immediate and permanent removal from the residence halls without refund.

31. Residence Hall Probation Residence Hall Probation is for a designated period and includes the probability of dismissal from campus housing and/or removal of privileges to live in campus housing if the student is found violating any policy during the probationary period.

32. Residence Hall Suspension Immediate and permanent removal from the residence halls without refund for a determined number of semesters.

33. Residence Hall Suspension (Deferred) A period of observation and review for a defined period of time. If the student fails to complete any previously imposed sanctions or is found violating any College policy during the deferred suspension period, restriction from College-operated housing and housing grounds may be immediately imposed. Any student on deferred residence hall suspension may not be allowed to participate in the housing room selection process and therefore not be eligible for future college housing.

34. Restitution Compensation for loss, damage, or injury. This may take the form of appropriate service and/or monetary or material replacement.

35. Room Reassignment Removal from the student’s current room and relocation to another available space. This sanction applies regardless of a student’s fraternity, sorority, or club affiliation.

36. Sexual Harassment and Misconduct Education This sanction has three components: online education courses, an interview with the Title IX coordinator or a designee, and a reflection paper. Specific guidelines will be outlined in the sanction letter.

37. Sexual Misconduct Risk Assessment and Treatment This is an evaluation to assess a student’s level of risk for sexual and non-sexual recidivism. This is done at the student’s expense. The student is required to make an appointment with a certified treatment professional, which is someone with specialized training and experience in conducting psychosexual evaluations. Students are required to meet the recommendations of the certified treatment professional as indicated in this evaluation. Results must be released to appropriate College officials, as per the sanction letter.

38. Substance Abuse Assessment and Treatment This is an evaluation to assess a student’s drug and/or alcohol use and is typically sanctioned in conjunction with additional treatment by an off-campus approved provider. This is done at the student’s expense. The student is required to make an appointment with a certified treatment professional, which is someone who has a background in dealing with drug and/or alcohol use in college-aged populations. Students are required to meet the recommendations of the certified treatment professional as indicated in this evaluation. Results must be released to appropriate College officials, as per the sanction letter.

39. Substance Use Evaluation This is an evaluation to assess a student’s drug and/or alcohol use. This is done at the student’s expense. The student is required to make an appointment with a certified treatment professional, which is someone who has a background in dealing with drug and/or alcohol use in college-aged populations. Community standards & responsibility has a recommended provider who works closely with our office, but students may seek another treatment provider as long as that provider has been approved by our office. Students are required to meet the recommendations of the certified treatment professionals as indicated in this evaluation. Results must be released to appropriate College officials, as per sanction letter.

40. Title IX Coordinator Interview This is a meeting between the student and the Title IX coordinator or designee and is designed to educate the student on the sexual misconduct and harassment policy and discuss the impact that sexual misconduct and harassment has on the College community.

41. Wellness Series This is a form of group intervention or prevention treatment that is offered through the Wellness Center. The Wellness Series is individualized based on group needs, it is malleable, and can be completed over a semester, an academic year, or a series of years. Students are required to comply with the recommendations made by the facilitators of the Wellness Series. More information about this sanction can be found in your decision letter.

42. Wellness Sessions The student is required to attend sessions with a mental health counselor at the Wellness Center or an off-campus licensed facility by a specific date. The frequency and duration of these sessions is at the counselor’s discretion. Additional guidelines will be outlined in the sanction letter. The student is required to follow all recommendations made by the provider as a result of the assessment. Any off-campus mental health assessments, treatment, and/or diversion programs will be at the student’s own expense. Students are required to sign a release form granting the conduct educator permission to receive treatment recommendations or other information as outlined in the sanction letter.

When misconduct is more serious and a student has been found responsible through the hearing or investigation process, more severe sanctions, such as the following, may be issued:

43. Deferred Suspension Deferred Suspension is a time of observation and review for a designated period. If the student fails to complete any previously imposed sanctions, adhere to previously imposed conditions, or violates any policy during the deferred suspension period, the student may (at minimum) be automatically suspended for one semester.

44. Community Probation Community Probation is for a designated period and includes the probability of more severe disciplinary sanctions, which may include suspension or dismissal from the College if the student is found violating any policy during the probationary period. Students must be in compliance with any additional requirements set by community standards & responsibility during the probationary period.

45. Suspension Separation of the student from the College for a definite period, after which the student is eligible to return. Conditions for readmission may be specified. Students who are suspended from the College once classes have started will be automatically withdrawn from all of their courses and will receive a grade of “W” or “WF” (based on the date that the sanction was issued) and will not receive a tuition refund, unless the sanction is deferred to the following semester. Suspension is noted on the transcript. A suspension will only be lifted when the student is in compliance with all required sanctions that must be completed prior to return. This determination will be made by the director of community standards or a designee.

46. Retroactive Suspension The student will rescind or forfeit previously earned semester credits.

47. Withhold Diploma The College may withhold and refuse to confer a student’s diploma for a specified period of time and/or deny a student participation in commencement activities if the student has a grievance pending, or as a sanction, if the student is found responsible for violating College policy.

48. Dismissal Permanent separation of the student from the College. Students who are socially dismissed from the College once classes have started will be automatically withdrawn from all of their courses and will receive a grade of “W” or “WF” (based on the date that the sanction was issued), and will not receive a tuition refund, unless the sanction is deferred to the following semester. Dismissal is noted on the transcript.

49. Revocation of Degree The College reserves the right to revoke a degree for fraud, misrepresentation, or any other violation of College policies, procedures, or directives in obtaining the degree, or for other serious violations committed by a student prior to graduation, even if the misconduct was reported or investigated after the degree was conferred.

Failure to Complete Learning Action Plans, Sanctions, or Conditions

All students and organizations/teams, as responsible members of the College community, are expected to complete learning action plans, sanctions, or conditions within the specified timeframe given by the Office of Community Standards & Responsibility. Failure to successfully complete said sanction(s) by the date specified, whether by refusal, neglect, or any other reason, may result in the following:

  • Additional sanction(s) may be assigned
  • A hold may be placed on the student’s account and educational records
  • The student may be charged with violating the Requests or Orders policy
  • The student may be suspended from the College. In these situations, residential students will be required to vacate College housing within a specified timeframe at the discretion of the Dean of Students or a designee.

In the case of a student organization, failure to comply may impact the organization’s status at the College.

Summary Suspension

A summary suspension is a temporary separation of the student from the College prior to the educational conference or hearing process or a Title IX investigation. The vice president for student affairs will designate an appropriate Dean, who shall proceed without an educational conference or hearing: first, to determine if a summary suspension is appropriate; and, second, if so determined, to impose a summary suspension. This may be either a College or a residence hall suspension. In cases involving a student-athlete, their practice, play, or competition suspension will be determined in collaboration with the athletic director or designee.

A summary suspension may be imposed only:

  • to ensure the safety and well-being of members of the College community or preservation of College property;
  • to ensure the student’s own physical or emotional safety and well-being; or if the student poses a threat of disruption of or interference with the operations of the College

During a summary suspension, a student will be denied access to the residence halls and/or to the campus (including classes) and/or all other College activities or privileges for which the student might otherwise be eligible unless written permission is obtained from the vice president for student affairs or designee. Summary suspensions may be appealed to the vice president for student affairs by the date designated in the summary suspension letter.

Temporary Suspension of Student Organizations, Academic Groups, and Athletic Teams

A temporary suspension of a student organization, academic group, or athletic team is a directive by the College to cease all operations of said organization, group, or team, prior to the educational conference or hearing process or a Title IX investigation. The vice president for student affairs will designate an appropriate Dean, who shall proceed without an educational conference or hearing: first, to determine if a temporary suspension is appropriate; and, second, if so determined, to impose a temporary suspension.

The vice president for student affairs will confer with the athletic director or designee in the event that the temporary suspension is for an athletic team.

A temporary suspension may be imposed only:

  • to ensure the safety and well-being of members of the College community or preservation of College property;
  • if the student organization poses a threat of disruption or interference with the operations of the College.

During a temporary suspension, the student organization, academic group, or athletic team will be denied privileges for which the organization, group, or team might otherwise be eligible unless written permission is obtained from the vice president for student affairs or designee. The student organization, academic group, or athletic team may conduct formal meetings provided they are approved in advance by the vice president for student affairs or designee and are attended by an approved College staff member. Temporary suspensions of student organizations, academic groups, or athletic teams may be appealed to the vice president for student affairs by the date designated in the summary suspension letter.

Educational Records

A student’s educational record is typically maintained for four years after graduation or permanent separation from the College. A student may, upon graduation or permanent separation, submit a written request to the vice president for student affairs or designee, asking that minor disciplinary actions may be expunged. It is at the discretion of the vice president for student affairs or his/her designee to consider the request. The decision of the vice president for student affairs or designee is final.

In accordance with the Family Educational Rights and Privacy Act (FERPA), community standards & responsibility may release a student’s conduct information to another school to which the student is transferring without obtaining consent. For more information about FERPA, please visit the Department of Education’s website.

New Information

Prior to a review or an appeal, if the student believes that there is new evidence or relevant facts that were not available to the student at the time of the original educational conference or hearing, and such evidence or facts may be sufficient to alter the original finding, the student may make a request that this information be considered. The student must make such a request in writing to the appropriate Dean or designee by the review/appeal deadline in the decision letter. The matter will be returned to the original conduct educator for reconsideration.

Reviews/Appeals

If students are dissatisfied with the outcome of their educational conference or hearing, they have the opportunity to submit a review or an appeal.

It is important to note that depending on the type of conduct process the student is participating in, the language will vary. Below is the terminology used for each conduct process:

  • If a student is found responsible through an educational conference, the student may request a review of his/her outcome.
  • If a student is found responsible through the hearing process, the student may request an appeal of his/her outcome.

All reviews and appeals must be done in writing and submitted to community standards & responsibility by the deadline stated in the decision letter. It is the College’s expectation that the review or appeal is written by the student. Students have the opportunity to request a review or an appeal on at least one of the following grounds:

  1. There was procedural misconduct by the conduct educator which was prejudicial to the accused student or;
  2. The learning action plan or sanction(s) imposed was inappropriate for the violation of College policy or;
  3. The preponderance of evidence standard, as described in the “Other guidelines” section of the Code (pages 22), was or was not met.

There are no other grounds for review or appeal. Attempted appeals that are not based on any of the grounds listed may be dismissed without further meeting or action.

Community Standards submits all reviews to the appropriate Dean or his/her designee for consideration (review body). Appeals may be reviewed by either the appropriate dean, the vice president for student affairs, or his/her designee (appeal body).

The review or appeal will be limited to the verbatim record of the initial educational conference or hearing, supporting documents, and the written review/appeal. New evidence or other relevant facts not part of the original conference or hearing will not be considered. The review/appeal body may uphold, reduce, or increase the learning action plan or sanction(s) imposed by the conduct educator. In some cases, the review/appeal body may choose to return the case to the original conduct educator. The accused student will be notified in a timely fashion of the review/appeal body’s determination. Decisions of the review/appeal body are final.

If a student elects to file a review or an appeal, pending a decision from the review appeal body, the student may continue to attend their courses and participate in College life as usual. Limitations on personal contact and/or participation in College- related events or activities may be imposed.

A Caring Approach

Responsible Action Protocol
Rollins College recognizes that fear of the student conduct process may prevent students from seeking medical attention for an alcohol or drug related medical emergency. The health and well-being of our students is our primary concern; therefore, we have developed a Responsible Action Protocol.

The Responsible Action Protocol is a joint effort among the following offices:

  • Dean of Students office
  • Community Standards & Responsibility
  • Office of Campus Safety
  • Wellness Center
  • Office of Residential Life & Explorations
  • Office of Fraternity & Sorority Life
  • The Center for Inclusion & Campus Involvement

The Responsible Action Protocol is designed to provide students with amnesty from the hearing process for alcohol or drug related emergencies in which they seek medical attention. It does not apply to any other policy violations (i.e. providing alcohol to minors, damage to property, sexual misconduct), nor does it protect students from arrest or legal action by any law enforcement agency.

Students who seek assistance for an alcohol or drug related medical emergency will not be charged with an alcohol or illegal substances violation of the Code of Community Standards. In order to use the Responsible Action Protocol, a student must seek medical assistance, participate in a meeting with a conduct educator, and agree to comply with the conditions set by the conduct educator. If the conditions are met, the incident will not become part of the student’s conduct record. If the conditions are not met, the student’s case will then go through the hearing process and the case will become a part of their conduct record.

Every Rollins student has a responsibility to care for one another; therefore, this protocol also applies to individual students who seek help for another student in need. This will allow students who may also be under the influence to care for each other without worry of being charged with a violation of The Code of Community Standards themselves. Students who seek help for one another may also have to meet certain conditions through community standards & responsibility.

Student organizations that are hosting a social event are expected to call for medical assistance if an alcohol or drug related medical emergency occurs during the social event. This act of responsibility will be considered a mitigating factor when potential conduct consequences are being considered. Student organizations do not automatically qualify for use of the Responsible Action Protocol.

It is the expectation of Rollins College that the Responsible Action Protocol will only be used once during a student’s tenure at Rollins. Any subsequent requests for use of the Responsible Action Protocol will be at the discretion of the Dean of Student Affairs or designee.

Students who are Baker Acted or Marchman Acted
The Florida Mental Health Act of 1971, commonly referred to as the “Baker Act”, allows the involuntary institutionalization and examination of an individual by a health professional(s). Chapter 397 of the Florida Statutes, or the Hal S. Marchman Alcohol and Other Drug Services Act of 1993, is commonly referred to as the “Marchman Act”. The Marchman Act provides for the voluntary or involuntary assessment and stabilization of a person allegedly abusing substances like drugs or alcohol, and provides for treatment of substance abuse.

When community standards & responsibility receives a report of a student who has been Baker Acted or Marchman Acted, the office will review the report to determine if College policy may have been violated. If so, a student will be contacted as is stated in “The educational conference and hearing processes” section of the Code of Community Standards.

There may be additional documentation required by College officials before a student who has been Baker Acted or Marchman Acted may return to campus. For more information about the process for students who are Baker or Marchman Acted, please contact the Dean of Students Office.

Parents and Families
Community standards & responsibility recognizes that our students, like all of us, make mistakes. The competitive environment at Rollins, in which students want to excel both academically and socially, can sometimes lead to decisions and behaviors that students later regret. Through the community standards & responsibility processes we hope to help students learn where they could have made different decisions and offer them strategies for making better choices should they face a given situation again.

The expectations and policies we have in place for our students flow from the philosophy of The Code of Community Standards. Our belief is rooted in themes of trust, respect, honesty, fairness, and responsibility. Community Standards believes that parents and families play an integral role in their student’s education and development, which is why we encourage parents and families to discuss these themes with their students. Parents and families can help us engage students in conversations about how they can be successful at Rollins, as well as in their life beyond Rollins.

If your student is involved with community standards & responsibility, we encourage them to talk with you immediately upon finding themselves in a tough situation that may involve violation of a College policy. We have found that students are often fearful to talk with their parents and family about their situation because of the reaction they think they will receive. While parents and families will understandably be concerned about what may have happened, it is important that they show support to their student. Support can mean listening to their perspective or encouraging him/her to accept responsibility for the role he or she played in a situation. Support can also mean knowing about the campus resources Rollins has to offer its students. Community Standards strongly encourages parents and families to become familiar with the student support services at Rollins, as well as understand how their students can access these services and resources. Some important student services and resources can be found below:

  • Office of Campus Safety 407.646.2999
  • Community Standards & Responsibility 407.691.1337 • Office of Student & Family Care 407.646.2345
  • Wellness Center 407.628.6340
  • Dean of Students Office 407.646.2345
  • Office of Disability Services 407.975.6463
  • Office of the Title IX Coordinator 407.691.1773

A common reaction from parents and families is that their student could not have possibly engaged in the behavior of which they are accused. Or, at worst, the behavior of their student was unintentional and simply a mistake. We strive for a fair and thorough process in determining the extent to which a student was involved in a situation. Intent – or lack thereof – is most often considered not in a determination of responsibility, but in a determination of the learning action plan or sanctioning. The college has high expectations for its students, and this includes seeking appropriate help when facing a difficult decision.

Community Standards understands that it may be difficult for parents and families to know when to step in and when to empower their student, and sometimes the best support families can provide – and the most growth-enabling for their student – is to support him or her while he/she works with College processes to resolve the situation at hand. Community Standards is happy to address questions or concerns parents and families may have, but we encourage them to speak with their student to exchange information firsthand.

In accordance with the Family Educational Rights and Privacy Act (FERPA), community standards & responsibility may not be able to provide information to parents and families about their student’s conduct information. If parents and families have questions about these limitations and how community standards & responsibility can still partner with them to promote their students’ success, please reach out via phone, email, or in person. Community standards & responsibility is happy to speak with any parents or family members, especially when it comes to advancing a student’s development and overall success.

Amendment Procedure

The Code of Community Standards shall be reviewed at least every three years by the Student Life Committee. Proposed changes must be approved by a two-thirds majority vote of the Student Life Committee. If approved, proposed changes will be forwarded to the vice president for student affairs for final approval.

The College also recognizes the possibility that compelling or extenuating circumstances may require that amendment procedures be adjusted. Therefore, under these circumstances, amendments only require the approval of the vice president for student affairs. Approved amendments will be reflected immediately on the community standards & responsibility website and will be effective upon approval.

Grammatical changes and/or changes to the community standards & responsibility “Standard Operating Procedures” only require approval by the vice president for student affairs. Corrections will be reflected immediately on the community standards & responsibility website and will be effective upon approval.

This version of the Code of Community Standards was approved on 8/9/2016 and published on 8/18/2016. Effective upon publication, and applicable to all reports made on or after 8/9/2016.