Payment Policy

Students are held personally and financially responsible for the course enrollments, tuition, and fees they initiate through the registration process. We expect full and timely payment for all registrations. Students who cannot pay full tuition through one or a combination of acceptable methods of payment on or before the deadline must withdraw in writing prior to the deadline in order to avoid additional financial penalties. Late payment penalties will be assessed per month until the end of the term or the balance is paid in full. This will be applied to all payments received after the posted deadline. Please visit the Office of the Bursar for additional information.

Note: By registering, students agree to accept full responsibility for the payment of tuition and fees. If a payment is not fulfilled or returned for insufficient funds or no approval by credit, students also agree to pay all fees associated with collection of due funds, including collection costs and attorney's fees.

Late Fee Policy

Beginning fall 2015, in addition to a Bursar's hold, accounts with a past due balance will be subject to a monthly late payment fee on the following scale:

  • Past Due Balance of $200 - $999.99 - $75
  • Past Due Balance of $1,000 - $4,999.99 - $125
  • Past Due Balance of $5,000 - $19,999.99 - $200
  • Past Due Balance of $20,000 or greater - 1% of Past Due Amount

Please visit the Bursar's website for additional information. 

 

Note: By registering, students agree to accept full responsibility for the payment of tuition and fees. If a payment is not fulfilled or returned for insufficient funds or no approval by credit, students also agree to pay all fees associated with collection of due funds, including collection costs and attorney's fees.

Non-Attendance Policy

The Holt School does not automatically withdraw students for unpaid balances but reserves the right to do so if such students are registered for courses that have waiting lists.  In this case, the student will be withdrawn after the payment deadline, notified of the withdrawal in writing, and receive a full relevant tuition credit. Late payment fees will remain on the student account to cover incurred administrative time and costs.

Wait List Policy

The Holt School uses a wait-list system for courses that have reached capacity. If a course is filled, you must indicate you wish to be placed on the wait list by selecting "Wait-List" from the drop-down menu and submitting the registration again. Your selection will be shown again confirming that you are wait-listed.

There are cases when a course either does not have a waitlist option or the waitlist is already full. Students should make another course selection in these cases.

Graduate (with the exception of Counseling) and undergraduate programs in the Holt School administratively maintain separate waiting lists through the first week of classes. Instructor overrides are not accepted. Students are prohibited from attending courses without official registration.

Please note that even though you are not officially registered for wait-listed courses, they will appear on all FoxLink schedule viewing forms with the status of WL (wait-listed) instead of RE (registered).  The WL status is not reflected on the schedule option viewed by day and time.  Please note the inclusion of wait-listed courses when using this schedule view option.

Email Policy

Correspondence from the Hamilton Holt School will be sent to the student's official College '@rollins.edu' email account. Students are expected to check their email on a frequent and consistent basis in order to stay current with College-related communications.

Tuition Discount Policy

Alumni with Bachelor's or Master's Degrees and current adjunct faculty in academic programs are eligible for a 20% tuition discount on undergraduate course tuition. Alumni with an MA in Counseling from Rollins College are also eligible for a 20% tuition discount on graduate counseling course tuition.  Proof of employment or graduation may be required in some instances.

Withdrawal Policy

Withdrawal deadlines are strictly enforced by the Hamilton Holt School. Tuition refunds for withdrawals after the stated deadline will not be granted for:

  • change in job assignment (duties, hours, travel, etc.)
  • change in financial aid status and/or eligibility if not reported in writing to the Holt Office by the end of the first week of classes
  • lack of prerequisite knowledge or coursework
  • personal or family crisis or illness
  • relocation out of the area
  • temporary duty assignment or transfer by the military

Withdrawal exceptions are extremely rare and may be granted only by the Student Appeals Committee.

Withdrawal and refund deadlines will differ for courses offered on an intensive format. Generally, 50% for withdrawal before the second scheduled class meeting.