Leaves and Withdrawals

Please contact the Office of the Dean of Student Affairs for information on withdrawing or requesting a leave of absence - 407.646.2345 or dosa@rollins.edu.

 

GENERAL GUIDELINES

Students who wish to take a leave of absence must complete the appropriate form in the Dean of Student Affairs Office. A leave of absence may be granted for a program of work, study, or travel that demonstrably contributes to the student's personal development or program of study at Rollins, or for medical, financial, or personal reasons. Students may not remain on campus while on a leave of absence. Students who need to return to campus while on leave may do so only after coordinating with the Dean of Student Affairs.
Students may apply for a leave of absence for no more than one (1) academic year.
Requests for a leave of absence must be filed prior to the beginning of classes for a full refund for the first term of the leave and be approved by the Dean of Student Affairs. Requests filed after the start of classes will be subject to a prorated refund schedule. The Dean requires approval from the student's faculty advisor if the plans for a leave of absence contribute directly to the Rollins program of study.
Students studying off-campus in a Rollins or other affiliated program need not apply for a leave of absence. Such students register through the Office of International Programs.
Applications for readmission from a leave of absence are submitted to the Dean of Student Affairs. Readmission will only be considered by the Dean of Students for students who have been gone from the College no longer than one (1) academic year (two semesters). Students who are absent longer than (1) one year must reapply through the standard College admission process as a Transfer Student. Students who took a leave for medical reasons must furnish a physician's statement certifying that they are able to resume their studies. Any student readmitted after an absence may be subject to the academic requirements stated in the current College Catalogue. Applications for readmission from a leave of absence should be submitted no later than three (3) weeks before the first day of classes. Applications should include all appropriate supporting documentation.
Students may voluntarily withdraw from Rollins by filing a withdrawal form by appointment with the Dean of Student Affairs Office. After the second week of classes, the withdrawal is recorded on the student's transcript as a 'W.' Students who withdraw from the College after the Friday of the tenth week of classes (the "Drop without Penalty" deadline) are assigned grades of 'WF' for all their courses. After the Friday of the tenth week of classes (the "Drop without Penalty" deadline), students may not withdraw from courses without receiving failing grades, except for illness or other compelling reasons to be defined by the Academic Affairs Committee.


MEDICAL LEAVE

For students who are temporarily unable to continue their studies due to medical or psychological issues.
Medical Leave is a category of non-academic leave. While on leave the student is not considered to be currently enrolled in the College, but is considered to be in good standing with the College.
The Dean of Student Affairs grants a medical leave of absence to a student. Because a medical leave is sometimes needed to cope with sudden emergencies, a student may request a medical leave at any time during the semester. The medical leave must, however, be approved/granted prior to the end of classes for the academic semester in order to take effect for that semester.
The length of the medical leave depends on the nature and severity of the health concern. It is the concern of the Office of Health Services and the Office of Counseling and Psychological Services that the leave be long enough to allow a student to regain the health and energy required to manage a full-time academic load in a residential environment. In the case of physical medical leaves, the length of the leave is determined by the length of time needed to ameliorate the physical ailment. In contrast, due to the nature of psychological medical leaves, a student often requires at least one (1) additional semester for treatment and stabilization of the condition.
To take a medical leave, a student may speak with either the Dean of Student Affairs, someone in Health Services, or Counseling and Psychological Services. Before a leave is granted, a student must consult with either the Director of Health Services or the Director of Counseling and Psychological Services to determine whether or not the condition can be successfully managed. Requests for a medical leave require thorough and credible documentation by an appropriate health care provider. These professional staff will then make a recommendation to the Dean of Student Affairs as to whether the leave is warranted and create a written plan for what needs to be accomplished during the leave. When students are placed on medical leave, all grades for the semester are noted as “W,” withdrawn. Students found responsible for violations of the College’s Honor Code will receive any grades that are a part of Honor Council sanctions.
Student athletes should consult with the Director of Athletics or the compliance officer to determine if a medical leave will impact their NCAA eligibility.
International students should consult with the Director of International Student and Scholar Services regarding the effect of a medical leave on their immigration status.
Students receiving financial aid (grants, loans, and/or scholarships) should consult with the Office of Financial Aid before requesting a medical leave to determine the impact on their financial aid when they return.
Students on any type of leave are not eligible to enroll in the student insurance plan. Eligibility requirements of the plan stipulate that the student must be a full-time undergraduate Arts and Sciences student taking a minimum of 12 credit hours and must actively attend classes for at least the first 31 days after the date for which coverage is purchased. These requirements are not established by Rollins College, but by the student insurance company and are standard across most if not all student insurance plans.
If students have other considerations, such as, Honors Degree Program status or course requirements for a major, they should consult with academic departments and advisors.
Students on medical leave are not automatically reinstated to Rollins College. The student will be asked to provide documentation and a written recommendation from an appropriate health care provider to the Dean of Student Affairs confirming the student has completed all treatment recommendations and that the student’s health will support a successful return to full-time academic work on a residential campus. The Dean will present this information to the Reinstatement Committee for consideration of and planning for the student’s return. Both student and parent must review and agree to the requirements outlined on the Contract for Success before reinstatement. No academic credit earned during a medical leave will be transferable back to the College.
All written documents for requests regarding a return from medical leave must be received by June 1 for fall semester and November 1 for spring semester.
If students are not prepared to return to the campus in the semester following 12months of medical leave, they must request in writing an extension of the medical leave. This request should be submitted to the Dean of Student Affairs and should include specific information about the student’s need for more time away.
The College may require a student to take a medical leave of absence if, in the judgment of the Dean of Student Affairs and the professional staff of the Division, the student: (a) poses a threat to the lives or safety of himself/herself or other members of the Rollins community; (b) has a medical or psychological problem which cannot be properly treated in the College setting; or (c) has evidenced a medical condition or behavior that seriously interferes with the student’s ability to function and/or seriously interferes with the educational pursuits of other members of the Rollins community.
Students will not be granted more than two (2) medical leaves, each of one (1) year duration, for a total of not more than two (2) years.
[Note: In making the decision to require a student to take a medical leave, the Dean of Student Affairs must act out of concern for the student and his or her rights, concern for the other students, and concern for the College as a whole. The Dean will have to consider whether the College is able to provide the level of care and guidance needed, whether there is a likelihood that the student will pose a threat to himself/herself or others, and/or to what extent the student seriously interferes with the rights of the others in the community to carry on their educational pursuits.]
For both voluntary and required leaves, the policy on refunds as posted by the Bursar will apply.  

 

READMISSION REQUIREMENTS FOR MEDICAL LEAVE

If a student must leave Rollins for medical reasons, he or she must take sufficient time away to adequately address the issues that necessitated the leave. Students who depart the College after the tenth week of classes in any semester may not return until after the expiration of both the semester during which leave was taken and the next full fall or spring semester, i.e., a student who takes a medical leave in December, if readmitted on petition, may not return until the fall of the following school year.
During this absence, the College expects the student to undergo professional health-care treatment as the primary method of resolving the problem. Failure to seek ongoing treatment of a kind appropriate to the health problems will raise serious doubt as to the student's readiness to resume student status. In such a case, the College may withhold admission until such time that appropriate treatment has been received.
A student on medical leave who wishes to return, must initiate a request for readmission by writing a letter to the Dean of Student Affairs detailing what has been accomplished during the absence. The student must also provide supporting documentation from a healthcare professional that addresses the following:  the specific diagnosis that precipitated the need for care; the treatment plan; gains that were made as a result of the treatment; the readiness of the students to return to Rollins and the potential impact of the intellectual, physical, and personal demands of being a full-time residential student; any special conditions under which the student should be readmitted; and a recommended treatment plan to support the student's transition back to campus. To facilitate the decision for readmission, the student must grant permission for the off campus healthcare provider to consult with the appropriate professional at Rollins, i.e., the Director of Counseling and Psychological Services or the Director of Health Services. Requests for readmission and the supporting documentation are due no less than three (3) weeks prior to the first day of classes for the fall and spring semesters.
The information gathered is reviewed by a committee comprised of the Dean of Student Affairs, the Director of Counseling and Psychological Services, the Director of Health Services, and the Director of Residential Life. When a student is permitted to return, special conditions or requirements may be outlined, and upon return, the student is expected adhere to the prescribed conditions or requirements. Failure to do so may result in the student's dismissal from the College. The decision to readmit a student from a health leave of absence is a provisional judgment which may be reversed if a student fails to be a responsible member of the Rollins community.

 

COMPASSIONATE LEAVE

A student may request a leave of absence when extraordinary personal reasons, not related to the student's physical or mental health prevent the student from continuing classes, e.g., death in the immediate family. Requests are made to and approved by the Dean of Student Affairs.
If the student departs after the start of the semester, the student will be granted grades of 'W' in all enrolled courses (even if the normal deadline for withdrawal without penalty has passed). A student on compassionate leave who wishes to return may do so by initiating a written request for readmission to the Dean of Student Affairs. Requests for readmission are due no less than three (3) weeks prior to the start of classes.


PERSONAL LEAVE

A leave of absence may be granted for a program of work, study, or travel that demonstrably contributes to the student's personal development or program of study at Rollins. A student may also request a personal leave for reasons related to financial hardship. Requests for personal leave are submitted to the Dean of Student Affairs. Requests for readmission are due no less than three (3) weeks prior to the start of classes.