Guide to Residence Hall Living

COLLEGE FURNITURE AND BUILDINGS

1. College furnishings may not be removed from any student room or placed on balconies. Violators will be charged a $100 fee, required to return the furniture within 24 hours to the room and be subject to disciplinary action. Upon re-inspection, any student who has missing room furniture will be charged for replacement furniture at the current market value (regardless of condition).

2. College-owned furniture has been placed in the lounges and common areas for use by all residents and guests of the college and may not be removed for personal use.

3. Students are not permitted on any roof of any campus building.

4. Students/Organizations are not permitted to do any renovations, construction or modification to any buildings or surrounding grounds without prior approval from the Residential Life and Facilities Management Offices.

 

DAMAGES, REPAIRS AND BILLING PROCEDURES

1. Damage to residence halls and individual residence hall rooms should be reported to the Offices of Facilities Management and Residential Life. 

2. Students are responsible for locking their doors after final check out to assure there are no thefts/vandalism in their rooms after they leave.

3. Students will be financially responsible for any and all furnishings missing or damages in their rooms after they move out.

4. If damages are found in a student room, the bill will be sent to the Bursar’s Office and will be split between roommates (where applicable). 

5. Students are responsible for care of assigned rooms and furnishings. Charges may be assessed for damages to, unauthorized use of, or alterations to rooms, furnishings or buildings and for special cleaning necessitated by improper care of rooms or furnishings. Students are responsible for care of public areas and furnishings. Public areas are defined as hallways, stairwells, lounges, kitchens, bathrooms, pools, etc. "Common-Billing" charges may be made to residents of a section, wing, floor or entire building (as appropriate) for damages and/or vandalism, to public areas of a residence hall. Common damage charges will be divided equally amongst residents of a particular area. This is part of the Housing Agreement. Information on damages and vandalism in a residence hall should be given to the Hall Director, Resident Assistant, House Manager or member of the Residential Life staff. 

 

DECORATION OF ROOMS

1. Students may not paint their room.

2. Waterbeds are not permitted in the residence halls due to the weight and the high risk of water damage.

3. Room care and general housekeeping are the responsibility of room residents, and reasonable care of the rooms and college furniture is expected. Fees for room changes or Housing Agreement termination may occur for careless or deliberate mistreatment of college furniture or uncleanliness.

4. Room modifications, including but not limited to, the installation of window air-conditioning units, ceiling fans, dimmer switches or removal of College carpet is prohibited.

5. College-owned, loftable furniture must be left in some form of bed configuration upon check out. 

6. Residents living in buildings with drywall may hang items on their room walls with nails and thumbtacks.  Residents living in buildings with plaster walls may hang items on their room walls with mounting tape.  Residents with questions should contact the Residential Life Office.

 

FIRE SAFETY

1. Student rooms are equipped with individual smoke detectors. If you hear a smoke detector activated in a student room, contact Campus Security immediately to investigate this alarm. Hot air, smoke, or aerosols directed toward the detector will set off the alarm. Power tools and electrical kitchen appliances including popcorn poppers, hot plates, toasters/ovens and indoor grills (e.g. "George Foreman" type) are not permitted in the traditional residence halls. Coffee pots, microwaves and refrigerators not exceeding 4.5 cubic feet are permitted in student rooms. Sutton residents are permitted to have electrical kitchen appliances in their kitchens. George Foreman grills should be counter top size. No cooking devices are permitted on Sutton balconies. Illegal devices will be confiscated until they can be removed from campus. 

2. Devices using an open flame such as candles, camping stoves, grills, fondue pots, incense and gas lanterns are not permitted in or around the residence halls. Charcoal grills are permitted on campus in designated areas.

3. Students responsible for false alarms, either through negligence, vandalism, or a prank will be responsible for the fine imposed by the Fire Department, a $100 College fee, applicable expenses (clean up, recharging a fire extinguisher, etc.) and subject to disciplinary action.

4. No containers of flammable liquids or volatile toxic materials like gasoline, kerosene or propane are permitted in residence halls.

5. When a building alarm sounds, all residents must vacate the residence hall. Rooms may be inspected by Campus Security, Residential Life and Winter Park Emergency Personnel. No one may re-enter the hall until the chief fire official present has secured the building and given permission for residents to return. In conjunction with the Winter Park Fire Department and Campus Security, scheduled fire drills will occur each year.

6. No student may disengage or reset any alarm enunciator panel. This is the responsibility of the chief fire officer present.

7. No student may tamper with and/or misuse any fire safety equipment, including but not limited to, alarms, alarm covers, hoses, and extinguishers. Due to the seriousness of this offense (felony), all reported cases of misuse will be reported to the Winter Park Police and Fire Departments.

8. Items, including furniture and lofts, may not interfere with access to room doors and windows.

9. Flammable items such as paper, drapes or tapestries may not be used as wall and/or ceiling coverings.

10. Halogen floor lamps are not permitted as they pose a severe fire safety risk due to the intense heat generated by the high wattage bulb. 

11. Decorations, including Holiday trees/branches, shall be of such materials that they will not continue to burn or glow after being subjected to the flame of an ordinary match or must be treated with flame retardant material. Due to fire hazard, only artificial holiday trees are permitted in the residence halls. All holiday decorations must comply with all fire safety guidelines and should not cause permanent damage to buildings, fixtures, or furnishings. All holiday decorations must be removed prior to hall closing at the end of the semester.

12. The Florida Fire Prevention Code and State of Florida Electrical Code only permit extension cords with integrated UL approved over current protection (Surge protector) for use within the residence halls. All other types of extension cords are prohibited.

13. In compliance with The Florida Life Safety Code 28.3.6.3 all student room doors will be self closing.

14. Fire Drills: Fire Drills are conducted once per year in all campus residential buildings with the assistance of the Winter Park Fire Department, Campus Security, Residential Life and Facilities Management Departments. Documentation of said drills is housed in the Campus Safety office.

 

GUESTS

Residents are able to have guests visit them in the residence halls according to the following guidelines:

 

1. Residents may have a guest stay in campus housing a total of three days in any given thirty-day period. In special circumstances, the Residential Life Office may grant permission to extend a stay to seven days in a thirty-day period. A guest is defined as an individual not residing within this particular room/building. 

2. Guests staying in excess of three days in any given thirty-day period must be approved by the Hall Director or Assistant Director.

3. Guests are not permitted unless all roommates consent to their presence. 

4. A student host is responsible for the actions of his or her guest while they are on campus. Therefore, a student host will be judicially charged under the visitors policy in The Code of Community Standards if his or her guest violates College policy.

5. Guests must be escorted and are expected to abide by all campus regulations. 

 

HOUSING AGREEMENT

All residential students are bound by the terms and conditions of the Residence Hall Housing Agreement and specific building guidelines/requirements. 

 

MISCELLANEOUS

1. Outdoor TV/Radio antennas or dishes are not permitted. Tapping into cable TV/dish systems is considered as theft and will be dealt with as such. 

2. Several student rooms have balconies. Balconies are not to be used for cooking, smoking, storage or to dry/display clothing, signs, etc. Balcony doors should remain locked when not in use. Balconies should not be used for room access.

3. Signs, posters, etc. must be hung on bulletin boards and not on doors, walls, windows, etc., inside or outside of residence halls.

4. Bicycles must be stored in student rooms or on college provided bike racks.  Bicycles stored or locked in public areas (stairwells, hallways, lounges, etc.) will be removed and stored at the owner's expense for 30 days.  If the bike is not claimed after 30 days it will be donated to charity.  Bicycles left on bike racks at the end of the year will be removed and stored at the owners expense for 30 days.   If bikes are not claimed by the owner within 30 days, they will be considered abandoned and donated to local charities. 

5. Skateboards, roller blades, and cleats need to be removed prior to entering a residence hall. These items cause uneven wear and damage the floors and carpets.

6. Metal-tipped darts and dartboards are prohibited. 

 

NOISE POLICY

1. Consideration of others and mutual respect are among the most important ingredients for successful residence hall living. Noise levels which negatively affect study, sleep or other activities will not be tolerated regardless of the time of day. It is the responsibility of all residents to be considerate of fellow students living in close quarters so that an environment conducive to academic success and personal happiness is maintained.

2. Minimum Quiet Hours have been established between 10:00 p.m. - 8:00 a.m. during the week, and 1:00 a.m. - 8:00 a.m. on the weekends. Consideration Hours are in effect during the periods not designated as Quiet Hours. 24 hour Quiet Hours will be in effect during all final exam periods. Students are reminded to be considerate of their neighbors and the surrounding community.

3. The use of musical instruments (electric guitars, drums, etc.) is subject to the guidelines listed above. Practice rooms are available for student use in Keene Hall.

4. Perpetual offenders, after notification from the Director, Residential Life, may have their housing privileges revoked immediately for further violation of the noise policy.

 

OCCUPANCY

1. All full-time Arts & Sciences and College of Professional Studies students with less than 60 semester hours or two years of full time on-campus residency must live on campus. The Residential Life Office will meet the requests of upperclass students for housing within the limits of residential requirements, capacity and conditions of the Housing Agreement. Students who wish to move on campus will be added to a waiting list until space becomes available.

2. Residence halls remain open during fall, Thanksgiving, and spring breaks and are closed during the December-January holiday period. Residence halls will be open for registered intercession students.

3. Only students who receive prior approval from the Residential Life Office as a result of College employment (College Office must officially request) or athletic team commitment (Athletic Office must officially request) may reside in the residence halls before/after the official dates of the Housing Agreement. Students who do not meet early move-in criteria but have extenuating circumstances must request and receive permission in writing from the Residential Life Office to move in early. Requests will be reviewed on a case by case basis. Approved early move-ins will be subject to a $75 per night fee. Students attempting to move in early without receiving prior approval will be required to vacate immediately and be charged a minimum of $75 per night plus applicable administrative fees in addition to being documented and referred to the Office of Community Standards and Responsibility for policy violations.

 

PERSONAL PROPERTY

The College is not liable for damages to or theft/loss of personal property, for the failure or interruption of utilities or for injury to persons. Students must provide their own personal property insurance or make sure they are covered under their parent/guardians' homeowner's insurance policies. The College will not issue refunds for the failure or interruptions of utilities. 

 

PETS

Pets other than fish in small aquariums are not allowed in the residence halls. Pets are a problem inside a residence hall because of sanitation, pest control, allergies and noise. An initial $100 fee will be assessed and if the pet is not removed immediately, a $25.00/each additional day fee will be assessed. Students who fail to comply with the initial request to remove the pet will be referred to the Office of Community Standards and Responsibility for disciplinary action. Students are also responsible for the actions of their guests and will be held accountable if a guest brings a pet inside a residence hall. The responsible resident(s) will be expected to pay for any extermination costs incurred.

 

ROOM CHANGES

1. Room and roommate change requests may be made to the Office of Residential Life 14 days after the first day of classes. Students must first speak with their RA or House Manager before requesting a change. It is the responsibility of the student who initiates the room change to inform his/her roommate that he/she would like to move. No room changes will be approved until this occurs. Room changes are limited by available spaces and cannot be guaranteed.

 

Room Change process:

  • Students who are approved for a room change by the Office of Residential Life must make the move within 48 hours after receiving approval. The move entails checking out of the originally assigned room with the Resident Assistant or House Manager, completing the room inventory form, and returning room key. Students who do not follow this procedure may have their request for a room change denied.

 

  • Students who change rooms without approval from the Office of Residential Life will be required to move back to their original assignment and a $75 fee in addition to the administrative charge and/or disciplinary action will occur. End-of-semester room changes must be completed before the students leave for vacation. If this is not done, the room change request will be denied.

 

2. Students may be reassigned or removed from housing as a result of a sanction issued by the Office of Community Standards and Responsibility.

 

ROOM CHECK OUT PROCEDURES

1. Residents must leave their rooms "broom clean" and free of any trash or other personal belongings/furniture when they move out of a room (during or at the end of the year).

2. Students who have room damages, fail to properly clean their rooms or remove personal items and/or fail to return their keys at time of departure will be billed by the Residential Life Office. When appropriate, bills will be split between roommates.

3. Specific instructions for the end-of-semester and/or end-of-year check out are distributed to all resident students before closing. A Residential Life staff member must inspect your room prior to your departure. Failure to adhere to these guidelines will result in a minimum of a $75 improper check-out fee. 

 

ROOM CONSOLIDATION POLICY

In order to accommodate requests for campus housing, students living alone in double rooms may be required to move together into one room. If space is not needed, the option to keep this room with a vacancy for the current semester only will be offered at an increased rate. The Residential Life Office will help you determine the nature of available space. If it is determined by the Residential Life Office that residents are rejecting all potential roommates regardless of compatibility, students will either be billed an increased rate or consolidated. 

 

ROOM ENTRY

When the appropriate College Officials plan to seek access to a student room in a residence hall for improvement or repair, the occupant shall be notified in advance, although there may be entry without notice where life, limb or property are jeopardized, or there is reasonable suspicion that College policy or law is being or has been violated. All visible violations of State, Local, Federal Laws or College policy will be documented.

 

ROOM KEYS

Lost/stolen keys should be reported IMMEDIATELY to the offices of Residential Life and Campus Security. Lending/giving keys is prohibited. Students will be charged a $50 fee for core lock changes and new keys. Lost/stolen ID cards for the Card Access system need to be re-issued by the R-Card Office. The R-Card Office charges for a replacement card. Students locked out of their rooms will be assessed a $10 fee to have a member of the Residential Life or Campus Security staff unlock their room. 

 

ROOM SEARCH

1. Nothing in the Residence Hall Agreement may expressly or implicitly give the College Officials authority to consent to a search of a student's room by police or other government officials without a search warrant authorized by law.

2. The Dean of Student Affairs, or designee, may authorize a search of a student's room in a residence hall by members of the College to determine compliance with federal, state, and local criminal law or College regulations where there is a reasonable basis to believe that a violation has occurred or is taking place. 

3. The Dean of Student Affairs, or designee, shall authorize the search in writing. The student(s) involved will receive written notice within 7 days after the search. At the time of the search, the College Official must state the reason. Any search authorization may subsequently be reviewed by the Vice President for Student Affairs upon the request of the involved student(s). The purpose of such review is (a) to determine that the individual's rights were observed, and (b) to assure that the authorization was well-founded. For example, authorization to search a room for stolen property would be considered well-founded and would not prevent punitive measures being taken on the basis of evidence accidentally uncovered which revealed another offense. If the Vice President for Student Affairs determines that the authorization was improper, nothing uncovered or seized during the search shall be used as evidence before the student hearing board/ Administrative Hearing Officer, although stolen property will be returned to the owner(s).

4. When a search of a student's room has been authorized, it should be done in the presence of that student or the students in question.  In the absence of the student, a note will be left inside the room informing the student of the room search and directing them to contact the Campus Security Office immediately upon their return.

5. Both a Campus Security Officer and a professional member of the Dean of Student Affairs staff (typically an Assistant Director, Residential Life) will conduct the search.

 

SAFETY

1. All entrance/exit doors of all residence halls will be kept locked 24 hours a day, 7 days a week. Propping open doors to residence halls and/or pulling or forcing open exterior doors are serious offenses because they jeopardize the safety and security of the residence hall. Violators will be subject to disciplinary action and possible immediate termination of their Housing Agreement.

2. Students should lock their doors for the safety and security of their person and personal belongings. Thefts do occur, and unlocked doors contribute to theft. The College has installed peep holes in all student room doors for your safety. Students should always carry their room and entrance keys/IDs with them. Lost or stolen keys/IDs should be reported to the Residential Life Office and Campus Security immediately. Students should make arrangements to meet delivery personnel at the entrance of their building. Additionally, students should not open doors or allow entry to individuals who do not possess an entrance key/ID. 

3. Life Safety Inspections will be conducted every month as mandated by the Winter Park Fire Department. Every residence hall room must be checked for potential health and safety violations by a member of the Residential Life staff. Staff will post signs stating the date and time of these inspections at least 24 hours in advance of the inspection. Staff, however, are authorized to conduct Life Safety Inspections in the absence of the residents. 

 

SOLICITATION

Solicitation in the residence halls by anyone requires the approval of the Director of Residential Life. The following guidelines will be used: 

1. No door-to-door solicitation of any type will be permitted in any residential living unit.

2. Presentations by nonprofit organizations in common areas will be permitted pending written approval by the Residential Life Office and the Office of Student Involvement and Leadership. These presentations may not infringe in any way upon the rights of the residents living in that building. 

3. "Home Shows" hosted by students in their rooms with the intent of promoting or selling a company's products MUST be registered in advance with the Residential Life Office. The office has the right to research the company for legitimacy. 

 

SUTTON POOL RULES

All Rollins College and Residential Life policies apply to pool area.  No alcohol or smoking is permitted in the pool area.  The pool is for Sutton residents and their guests only. Guests must be accompanied by a Sutton resident at all times.  Residents and their guests may only use pool during the hours posted, must clean up after themselves, and follow all posted signs. No diving or jumping off o the deck or water feature is permitted.

                         

WINDOW POLICY

1. Window screens and blinds are not to be unhooked or removed from the windows for any reason. All windows must remain closed when air conditioning units are operating in the residence halls. 

2. Alcohol beverage containers, signs, posters, flags, etc. that can be seen from outside the building are not permitted on residence hall windows/sills.

3. Signs, posters, flags, and other items may not be hung outside residence hall windows without prior approval by the Residential Life Office.                                      

Contact Us

Warren Administration Building

Suite 206

1000 Holt Avenue

Winter Park, FL 32789

(407) 691-1773