Accommodations

Academic accommodations

Academic accommodations help facilitate a more equitable experience for students with disabilities by reducing barriers and providing support in the learning environment. Accommodations are determined through individualized assessment and may vary from specific plans made in the K-12 setting. The most widely used accommodations are detailed on this page.

Testing, Note-Taking, and Technology

Testing Accommodations

Based on need discussed in your welcome meeting, the following accommodations could be given:

  • Extended Time
  • Readers/Scribes
  • Distraction Reduced rooms
  • Word Processing 
  • Limiting of finals per day
  • No scantrons 
  • Assistive Devices i.e. software or equipment based on need 

All exams must be requested more than 72 hours in advance. 

If you would like instructions on how to schedule an exam, click here

Test time examples            Deadline to book test  

Monday 12 PM                       Friday 12 PM

Tuesday 12 PM                      Saturday 12 PM

Wednesday 12 PM                 Sunday 12 PM      

Thursday 12 PM                    Monday 12 PM

Friday 12 PM                         Tuesday 12 PM

Notetaking Technology

We offer LiveScribe Smartpens. These pens allow you to take notes as the device records your lecture so you get the assurance of not missing anything while taking notes. These pens sync to any smart device with Bluetooth connectivity to record the lecture while you write your notes. 

For more information about the LiveScribe Smartpens, click here

If you are interested in using a Smartpen, Submit a note-taking technology semester request through Accommodate by signing in here using your Fox ID and password. 

Adaptive Technology 

This accommodation is approved as needed and determined during the Welcome Meeting. AT accommodations are:

  • Assistive Software
  • Assistive Listening Devices 
  • Alternative Format Textbooks

Health Conditions and Injuries

Medical Condition Affecting Attendance

Specific accommodation plans for each course can be created in collaboration with students and their faculty to determine reasonable flexibility guidelines for instances in which a chronic health condition causes unexpected flare-ups, or medical treatment is needed throughout the semester. Students must complete a welcome meeting first in order to establish the need for this accommodation, and returning students who are already connected with the office must complete a semester request online each semester in order to renew their plans for current class schedule. 

Temporary

In the event that a student experiences a short-term illness or injury and needs temporary accommodations, the following procedure must be followed:

1.)  Obtain medical documentation from health care professional or designee (such as Certified Athletic Trainer) describing the diagnosis and functional limitations.

2.)  Connect with Disability Services to establish temporary accommodations.

3.)  Share accommodation letter with faculty and discuss reasonable parameters of extensions, deadlines, and make-up tests. (This meeting can be facilitated by Disability Services).

For temporary accommodations, an end date will be set according to the individual’s situation and medical documentation. 

Concussions

Students who have experienced a concussion may have symptoms that prevent their full participation in academic and co-curricular activities, including attending class, completing assignments, taking tests, and participating in physical activity. Though symptoms generally improve within a short time frame, they may persist for two weeks or longer.

In the event of a concussion, steps 1-3 from the Temporary Accommodations procedure above should be followed.

Housing Accommodations

 Purpose and Definition

This policy outlines the Rollins College policy pertaining to Housing Accommodations based on a qualifying disability. Rollins College Office of Residential Life & Explorations and the Disability Services Office are committed to achieving equitable access and do not discriminate against persons with disabilities. This policy derives from the College's commitment to non-discrimination for all persons in employment, access to facilities, student programs, activities and services and addresses reasonable accommodations. These accommodations will be provided within the basic guidelines to follow, with the understanding that students with disabilities may require unique housing accommodations and these needs will be assessed on a case-by-case basis. 

This policy is in accordance with the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990 (As Amended), and The Fair Housing Act of 1968 (42 U.S. Code § 3604).  Rollins must provide reasonable accommodations to students with disabilities that will ensure such access.

The definition of a “person with a disability” as defined by Sec. 12102 of the ADA is as follows:

The term "disability" means, with respect to an individual with

(A) a physical or mental impairment that substantially limits one or more major life activities of such individual;

(B) a record of such an impairment; or

(C) being regarded as having such an impairment.

Evaluation of Housing Requests Based on Medical, Psychological or Disabililty Related Needs

Housing assignments and the residential learning environment are integral parts of Rollins College programs. We evaluate all requests for need-based housing assignments carefully. When a student is assigned to a single room as a disability related accommodation, the student will be charged for a double room in the residence hall in which the student is assigned. Below is a summary of the factors considered when evaluating housing requests.

Severity of the Condition
1. Is impact of the condition life threatening if the request is not met?
2. Is there a negative health impact that may be permanent if the request is not met?
3. Is the request an integral component of a treatment plan for the condition in question?
4. What is the likely impact on academic performance if the request is not met?
5. What is the likely impact on social development if the request is not met?
6. What is the likely impact on the student's level of comfort if the request is not met?

Timing of the Request
1. Was the request made with initial housing request?
2. Was the request made before the deadline for housing requests for the semester in question?
3. Was the request made as soon as possible after identifying the need? (Based on date of diagnosis, receipt of housing assignment, change in status, etc.)

Feasibility and Availability
1. Is space available that meets the student's needs?
2. Can space be adapted to provide the requested configuration without creating a safety hazard (electrical load, emergency egress, etc.)?
3. Are there other effective methods or housing configurations that would achieve similar benefits as the requested configuration?
4. How does meeting this request impact housing commitments to other students?

Documentation:

To accurately and equitably evaluate requests for a disability related accommodation, Rollins College will need proper documentation by a licensed professional health care provider who is qualified to diagnose the disability.  The documentation must consist of a comprehensive, typed report that states a specific, current diagnosis, describes the diagnostic criteria and/or test used, and reflect the student’s present level of functioning in the major life activity affected by the disability.  In order to avoid delays in the process, students should submit documentation in English. Documentation supporting a request will be reviewed by and held in the Office of Disability Services. All information is considered confidential.

Documentation should be updated and submitted yearly. The following information must be included:

  1. Documentation of the physical or mental limitation that is the basis of the request and the expected duration of the limitation;
  2. A clear description of the desired housing configuration;
  3. An explanation of how the request relates to the impact of the condition;
  4. An indication of the level of need for the recommended configuration (and the consequences of not receiving);
  5. Possible alternatives if the recommended configuration is not possible.

Timeliness of Requests:

In order to be considered for reasonable housing accommodations students must supply the above information to the Office of Disability Services by the deadline set by Residential Life and Explorations. These dates will be updated annually and communicated to all students both through email and on the department’s website. Housing accommodation requests made after the communicated deadlines will be evaluated on a case-by-case basis, and are dependent upon availability and reasonableness of the request.

In order to be considered for reasonable housing accommodations students must supply the above information to the Office of Disability Services by the following dates.

Incoming Spring 2017 Students: December 4, 2016 *Note: Spaces are limited for spring requests*
Returning Students: March 10, 2017
Incoming Fall 2017 Students: June 1, 2017

Student Procedure:

To initiate a housing accommodation requests, students must follow these steps:

  • Login into Accommodate. The link can be found here.
    • If you have never used this system before, click on “First Time Users.”
    • If you have used this system before, click on “Current Students.”
  • Submit a semester request for housing for the applicable semester.
    • If this will be your first time requesting specific housing for a medical need, you will need to submit medical documentation first.
  • In the space provided in the semester request form, please indicate what accommodation you are requesting (i.e., single room, kitchen access, etc.). Provide as much detail on your request as necessary in order for the committee to make an informed decision.
  • If you have not yet completed an initial welcome meeting with Disability Services, you must do so to discuss your specific accommodation needs. If you are unable to meet in person due to the timing of the request deadlines, you must communicate with the office via phone or email to initiate this process.

Availability of Resources:

If reasonable housing accommodations that have been approved through this process cannot be immediately satisfied due to capacity/facility design/availability/etc., the Office of Residential Life & Explorations will prioritize this request before handling other non-ADA-related requests of the same nature. Distraction-reduced Housing Requests: The learning environment and residential living are central to the Rollins College experience. It should be noted that living within the community and learning to share space and be considerate of others is part of that learning experience. Requests for single rooms (as an accommodation) based solely on a desire to have a "quiet, undisturbed place to study" will be granted only in unusual circumstances. By virtue of the shared facilities, resources, and number of people living under one roof, it is not logical to assume that having a private room would provide for such quiet, distraction-free space to any appreciable degree beyond living in a standard double room.

Appeal Process:

If a student with a documented disability believes that he/she has not be provided with a reasonable housing accommodation, the student should direct the concern to the Director of Residential Life & Explorations. The student must provide, in writing, the nature of the concern and any other relevant information.

Other

Organizational Strategies

Many students experience difficulty at some point in their academic career with time management, organization, study skills, and knowledge of available resources. Disability Services provides the opportunity for all students to meet with an Organizational Strategies Consultant, who is a Rollins graduate assistant trained in these areas. The consultant can assess how a student needs to improve organizationally and provide the tools to help students gain necessary skills to succeed academically. Organizational Strategies Consulting can be especially helpful for first-year students who are transitioning into a college setting. 

Course Substitution Accommodation

Students requesting course substitutions for any other academic requirement must meet with the Disability Services Office and provide appropriate medical documentation. Individual cases will be considered and alternatives discussed with the department chair, faculty, and academic deans to determine if an adequate substitution is available for the course(s) requested. There is no guarantee of any substitution being granted, depending on the essential requirements of the program of study.

Meal Plan Accommodations

Rollins College has a variety of healthy dining options provided by Sodexo that meet the nutritional needs of most students. However, if specific dietary requirements, allergies, intolerances, or health conditions exist, meal plan accommodations may be requested through Disability Services. All students requesting a meal plan accommodation must follow the process outlined below:

1.)    Student will meet with Disability Services staff and submit relevant medical documentation

2.)    A meeting will be scheduled with the Sodexo manager and the student to discuss dining options and concerns. The student will have the opportunity to tour the kitchen facilities and learn about food sources and production on campus.

3.)    Recommendations from the Sodexo manager will be made, and the meal plan accommodation committee will meet to review the request and make a final decision.

The meal plan accommodation decision will be communicated to the student in a timely manner. If the student wishes to appeal this decision, he/she may contact Dean of Students.

 

CONTACT US

Office of Accessibility Services
Rollins College
Olin Library, 1st Floor
1000 Holt Avenue-2764
Winter Park, Florida  32789
Phone: (407) 975-6463

Fax: (407) 691-1269
access@rollins.edu

Office Hours:

Monday - Friday 9am - 5pm 

*Appointments needed outside those hours must be made by request 

Testing Hours:

Tuesday - Thursday 8am - 8pm

Monday & Friday 8am - 5pm

*Please note, exams must end before closing